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Admissions

Employer
Ventura County Community College District
Location
California, United States
Salary
Salary Not specified
Date posted
May 19, 2021

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Admissions & Records Technician - Temporary Assignment

Ventura County Community College District


Salary: $23.26 Hourly

Job Type: Full Time

Job Number: Provisional-014

Location: Ventura College (Ventura CA), CA

Department: VC - Student Affairs

Closing: Continuous

Description
This recruitment is being conducted to fill a temporary assignment only and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.

WHAT YOU'LL DO
Under the direction of the Registrar, perform a broad spectrum of complex technical and compliance-driven duties pertaining to admissions, registration, record maintenance, transcripts, student record evaluations, residency determinations, Veteran's Administration, athletic eligibility certification, and other Admissions and Records functions using a variety of methods and automated systems.

WHERE YOU'LL WORK
Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.

More information can be found on the Ventura College website.

WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

Representative Duties
Review, interpret, and maintain student educational records in compliance with the Family Educational Rights and Privacy Act (FERPA), District policies, and other relative federal, State, and local regulatory requirements. E

Review and process a variety of student petitions including reinstatement, late enrollment, section/level change, and credit-by-exam petitions. E

Review admissions applications for residency determinations, citizenship and visa status, and other potential issues; review and process student residency reclassification and changes in citizenship; inform students about the tuition and fees associated with their residency status as necessary. E

Evaluate and process student petitions for associate degrees, certificates of achievement, and completion of transfer general education requirements; post degree and certificate awards; order or print and distribute diplomas and certificates. E

Compute statistical data for graduation and transfer; verify completion of final semester courses; verify and certify cumulative grade point average (GPA). E

Evaluate external transcripts, catalogs, and other sources of information to assess the level, content area, and value of courses completed; determine the transfer value of units or credits completed at outside institutions; enter course-to-course articulations into a fully integrated computer-based student information system. E

Evaluate and process grade corrections and grade change petitions to permanent records; post student activities and honors to permanent records. E

Determine and certify eligibility of students for Veteran's Administration educational benefits; maintain appropriate files and documentation as required for audit purposes; process Veteran's Administration debt letters and repayments in collaboration with bursar's office staff. E

Determine and certify eligibility for student participation in intercollegiate athletics in compliance with District policies and procedures; monitor eligibility throughout the season of participation for each sport. E

Provide day-to-day training, guidance, and work direction to staff and student workers on a wide variety of admissions and records projects and functions. E

Receive and process transcript requests, including sending official transcripts in electronic and hard copy format; research and resolve discrepancies in transcript content; collect fees as necessary during bursar office closures. E

Provide technical information and assistance to students, staff, administrators, and the general public in the interpretation and clarification of federal, state, and local policies and procedures pertaining to admissions and records. E

Research, retrieve, compile, and arrange for delivery of student records mandated by subpoenas. E

Assist in determining information technology needs for Admissions and Records; provide technical assistance and guidance concerning automated systems utilized by Admissions and Records; serve as liaison with the Information Technology Department by providing input as needed; assist in testing and troubleshooting existing automated systems, system upgrades, updates, and the implementation of new technology. E

Prepare and maintain a variety of records, reports, and files using a variety of modalities, including fully integrated computer-based student information systems, databases, degree audit systems, scanning and image recording systems, and other appropriate tools. E

Perform other duties as assigned.

E = Essential duties.

Minimum Qualifications
A bachelor's degree ANDone year of experience performing functions in a student services area with student contact or providing technical and/or administrative support in a post-secondary educational institution.
OR
An associate degree AND two years of experience performing functions in a student services area with student contact or providing technical and/or administrative support in a post-secondary educational institution.
OR
Graduation from high school or its equivalent AND three years of experience performing functions in a student services area with student contact or providing technical and/or administrative support in a post-secondary educational institution.

Supplemental Information
Applications will be screened for evidence of the minimum qualifications and submitted to the hiring department as they are received, as such this recruitment may close at any time. Please include ALL employment you wish to be considered in the Employment Experience section of the application and complete all fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.



To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/3087513/admissions-records-technician-temporary-assignment






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