E-Learning Administrator, Counseling Psychology Department

Location
California, United States
Salary
Competitive Salary
Posted
May 19, 2021
Employment Level
Administrative
Employment Type
Full Time

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

This role has a Sunday – Thursday work week (40 hours/week).

 

RESPONSIBILITIES OF ALL PROGRAM/DEPARTMENTAL ADMINISTRATORS:

  • Attend Fall Quarter Student Orientations
  • Attend quarterly Faculty & Staff Council Meetings
  • Attend quarterly Department Chair & Staff Gatherings
  • Attend Counseling Community Gatherings & Retreats
  • Receive and respond to student inquiries
  • Receive and respond to inquiries from faculty, teaching assistants, and guest speakers
  • Remain visible to students while in session; host PA table in dining room at least once per session
  • Provide support and training for new faculty as needed
  • Provide support and training for new staff as needed
  • Provide proofreading of departmental materials completed by other staff or faculty as needed
  • Oversee and maintain departmental files
  • Support new admit welcome process

 

SPECIFIC RESPONSIBILITIES OF E-LEARNING ADMINISTRATOR:

  • Maintain student email lists quarterly and post to Faculty Resource Center
  • Maintain student photos quarterly and post to Faculty Resource Center
  • Create and maintain the quarterly D2L Tracking calendar and provide to IT and faculty
  • Create module tables for online/hybrid course syllabi each quarter and provide online/hybrid course syllabi drafts to MA Counseling PA and PsyD Counseling PA for quarterly faculty call for materials
  • Provide quarterly course shell setup requests to IT for all departmental courses (residential, hybrid, and online)
  • Send quarterly D2L course upload requests and reminders to faculty and teaching assistants
  • Send quarterly syllabi and textbook availability reminders to students and faculty
  • Coordinate with MA Counseling PA and PsyD Counseling PA to generate a list of required textbooks from course syllabi on a quarterly basis
  • Coordinate with Research Librarians to generate a list of permalinks (where available) to required textbooks in Pacifica’s digital library collections on a quarterly basis
  • Post finalized course syllabi and required textbook listings (including permalinks) in the MA and PsyD Student Resource Centers and the Counseling Psychology Faculty Resource Center
  • Support the maintenance of course shells for all programmatic courses:
    • Support the review of online/hybrid course modules and check against syllabi for accuracy in materials and dates
    • Support uploading of faculty materials including syllabi, course readings, handouts, PowerPoints, etc., as needed
    • Support the addition of OCR (optical character recognition) and other accessibility enhancements to course materials on D2L.
    • Support the review of Dropboxes for all courses
    • Support the review of Gradebook items for all courses
    • Assure that courses that don’t otherwise have a Dropbox have at least one Dropbox set up to receive Incomplete and Grade Change Forms
  • Monitor and update the departmental centers in D2L:
    • MA Counseling Psychology Student Resource Center
      • Monitor and update all content as needed
      • Upload documents as requested from staff, faculty, Chairs, and DA/PAs
    • PsyD Counseling Psychology Student Resource Center
      • Monitor and update all content as needed
      • Upload documents as requested from staff, faculty, Chairs, and DA/PAs
    • Counseling Psychology Faculty Resource Center
      • Monitor and update all content as needed
      • Upload documents as requested from staff, faculty, Chairs, and DA/PAs
    • MA Counseling Psychology Research Portfolio Center
      • Support the MA Counseling Director of Research with updates as needed
    • PsyD Counseling Research Center
      • Support the PsyD Director of Research with updates as needed
    • MA Counseling Clinical Practice Course Center
      • Support the MA Director of Clinical Training with updates as needed
    • PsyD Counseling Psychology Practicum & Internship Resource Center
      • Support the PsyD Director of Clinical Training with updates as needed
    • MA Counseling Skills: Process of Psychotherapy Center
      • Support the Coordinator of Process of Psychotherapy with updates as needed
    • Counseling Psychology Practicum Resource Center
      • Support the Practicum Team with updates as needed
    • Obtain quarterly section lists from MA Counseling PA for Process, Clinical, and Research courses, and from PsyD PA for relevant courses. Post these in the D2L student and faculty resource centers and provide to EdTech/IT so that they can build/maintain student sections within the D2L centers
    • Monitor and coordinate requests to re-open modules and Dropboxes for Incomplete work, ADA accommodations, and Education Council exceptions
    • Coordinate with Department and Academic Affairs to provide and update any needed departmental materials for the Student Success Center maintained by Academic Affairs
    • Coordinate with Admissions as needed for any D2L updates to applicant materials
    • Coordinate with Ed Tech to host D2L orientations for new admits
    • Support students with programmatic questions regarding D2L and refer to IT support for technical assistance when needed
    • Support faculty with programmatic questions regarding D2L and refer to IT support for technical assistance when needed
    • Support residential session coordination on Sundays and Mondays for MA Counseling program:
      • Collect and process attendance rosters
      • Assist faculty with any questions or needs while on campus for residential sessions, or in planning for teaching at residential sessions
      • Assist students with any questions or needs while on campus for residential sessions, or in planning for attendance at residential sessions
      • Reply to student inquiries regarding session-related items including potential absences or change of tracks
      • Distribute and collect residential session materials (schedules, art supplies, etc.), as needed

 

QUALIFICATIONS

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Ability to read and comprehend complex instructions, correspondence and data; strong organizational, administrative, and time-management skills; strong verbal and written communication skills; ability to identify issues and creatively problem-solve on a variety of issues; effective presentation and interpersonal skills; strong ability to exercise sound and experienced judgment based on a thorough knowledge; and ability to engender respect from staff.

 

EDUCATION and/or EXPERIENCE

Bachelor’s degree required.

3-5 years in an administrative and/or educational environment.

E-Learning academic experience preferred.

 

LANGUAGE AND MATHEMATICAL SKILLS

Ability to read, write, speak, and receive instruction in English. Intermediate math required.

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Ability to mediate and resolve issues; ability to determine issues and creatively problem-solve; ability to engage other departments in meaningful dialogue and articulate issues faced by the department; and ability to analyze the complex and make simple.

 

COMPUTER SKILLS

PC literate; MS Office (including Word and Excel).

General Office equipment.

PowerCampus experience preferred.

D2L experience preferred.

 

PHYSICAL DEMANDS

Ability to stand, walk, use hands to finger, handle, or feel, reach with hands and arms and talk and hear. Sometimes required to sit, climb and/or balance and stoop, kneel, and crouch. Close- and long-range vision and ability to lift 20 lbs.

 

MISSION

Contributes to personal, cultural, and planetary concerns of this era through individual and/or collective activities and shepherds students in attainment of their educational goals.                                                                                                       

    

Pacifica Graduate Institute is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by nondiscrimination policy.

                                                                                                                           

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