Lead Administrative Assistant - Academic

Alabama, United States
Salary Not Specified
May 18, 2021
Employment Level
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name


Division Name

College of Liberal Arts

Position Title

Lead Administrative Assistant - Academic

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

Performs a variety of high level and complex administrative support duties and acts as Lead administrative position in an academic department with multiple administrative support positions.

Essential Functions

As the lead administrator of an academic department, coordinates administrative activities of others in the department, resolves and responds to questions as they relate to policies and procedure, serves as personal administrative assistant to a department chair, and assists in the supervision of office personnel. Performs a wide variety of administrative duties, to include (but not limited to): human resources administration, payroll liaison, and liaison to other departments. Performs a variety of office support duties, to include (but not limited to): typing and correspondence, filing folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, telephones and greeting, and maintains supplies and inventory or similar duties. Duties will also include assigning offices, attending faculty meetings and composing minutes; addressing administrative issues related to student academic or financial status.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience


Area of Experience

Experience in administrative support services

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

None Required

Desired Qualifications

Previous experience with budget tracking and coordination. Understanding of Human Resource processes. Previous experience and knowledge of working with Word documents, Excel spreadsheets and Microsoft Outlook.

Salary Grade


Salary Range

$25,000 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  4. * Do you have 6 years' experience in administrative support services OR a Bachelor's degree from an accredited institution and 2 years' experience administrative support services?
    • Yes
    • No
  5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. 'Please see resume' is not a valid answer.

    (Open Ended Question)

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