Immigration Compliance Coordinator

University of Wisconsin-Oshkosh
Wisconsin, United States
Salary Not Specified
May 18, 2021
Employment Type
Full Time

Working Title: Immigration Compliance Coordinator Official Title: Associate Student Services Coordinator Employment Class: Non-Instructional Academic Staff FTE: 1.0 Compensation: $39,000 FLSA Status: exempt Terms of Employment: Annual, Fixed-Term Renewable Position Summary:

Reporting to the Director, Office of International Education, the Immigration Compliance Coordinator performs all duties as required of a Designated School Official (DSO) and as an Alternate Responsible Officer (ARO) and leads or assists in visa application processing for study abroad students. Work hours are 7:45 AM – 4:30 PM CST; evening and weekend hours may be necessary during new student arrival periods, international student orientation, or an emergency. This position has a physical presence on all three UWO campuses.


70% Federal Regulations – Student Compliance: Serves as Designated School Official (DSO) for the F program and Alternate Responsible Officer (ARO) for the J program. Maintains an advanced level of expertise on US CIS Titles 8 & 22 Code of Federal Regulations (8 CFR Part 214; 8 CFR Part 248; 22 CFR Part 62) and compliance requirements issued by related government bodies, including, for example, the Department of Homeland Security (DHS), United States Citizenship and Immigration Services (USCIS), Department of State (DOS), Social Security Administration (SSA), and Department of Motor Vehicles (DMV). Communicates regulations to students in F & J status, creates and updates materials, and directly educates students on the application of federal regulations to specific situations. Ensures that individuals in F and J status have access to the appropriate tax forms and to non-immigrant tax preparation seminars.

20% Federal Regulations – Institutional Compliance: Monitors regulatory updates; communicates issues that affect UWO to the OIE Director. Develops and implements F- and J-compliance awareness campaigns on campus. Creates, maintains and retains documentation in compliance with federal regulations and UW Oshkosh records retention policies. Responsible for all documentation for J- program re-designation, F- program recertification and J- Exchange Program report. Serves as liaison to U.S. government agencies, other institutions, and other campus units on issues related to nonimmigrant status. Proposes procedures and policy language to support compliance by UWO and individuals in F and J status with federal regulations and guidance.

5% Study Abroad/Away: Leads or assists with visa applications. Assists with customer service and promotional events.

5% Other Duties as Assigned: Responsible for the F/J status health insurance program; other duties as assigned.

Qualifications Required:
  • U.S. citizen or permanent resident, per federal regulations;
  • Bachelor's degree;
  • Ability to interpret federal regulations and guidance into university policy;
  • Ability and initiative to address & solve complex issues both independently and through consultation;
  • Ability to identify, interpret and present information, ideas, procedures and policy clearly and accurately in writing and verbally;
  • Ability to interact diplomatically with diverse groups and with non-native speakers of English at varying English proficiency levels in person, over the phone, via email or through other channels;
  • Ability to make decisions and give advice on regulations that impact the legal immigration status of individuals in F and J status and the University’s ability to fulfill federal mandates;
  • Ability to show empathy, care and concern;
  • Attention to detail;
  • Initiative and ability to work independently, efficiently and without close supervision;
  • Possession of an unexpired driver’s license, or ability to obtain a driver’s license, and ability to drive for the university;
  • Strong computer skills, including advanced proficiency in MS Office and the ability to identify opportunities to incorporate technology and to learn additional software to improve performance efficiencies.
  • Demonstrated commitment to diversity, equity, and inclusion.
  • Demonstrated experience in a position with PDSO, DSO, RO and/or ARO responsibilities as the primary focus or Bachelor's degree in a field related to immigration law;
  • Demonstrated ability to understand, successfully comply with, and effectively advise students on compliance with, US CIS Code of Federal Regulations (8 CFR Part 214; 8 CFR Part 248; 22 CFR Part 62; additional regulations as relevant to the position);
  • Demonstrated experience giving university-age students advice on complex processes or compliance requirements;
  • Documented completion of the free federal SEVP External Training Application (SETA);
  • Personal experience crossing or bridging cultures over extended periods of time;
  • Familiarity with federal (ICE and Study in the States) compliance resources;
  • Experience interpreting and/or implementing strategies for regulation or policy compliance;
  • Master's degree in a field related to immigration law or other relevant master’s degree.
To Apply:

Applicants must submit the following documents using the online application:

A cover letter and resume addressing the required and preferred qualifications for the position

Unofficial transcripts from all higher education institutions attended

Contact information for three references with one being a current or former direct supervisor.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: .

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Thursday, June 3rd at 11:59 PM CST are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO Police Department, at (920) 424-1212 for a paper copy.

Similar jobs

Similar jobs