Senior Secretary

Delta State University

Senior Secretary

Position Type: Staff

Department: Social Work

Posting Number: 201201133

Full or Part Time: Full Time

Tenure/Non-Tenure: Non-Tenure Track

Salary Basis: 12 month

Responsibilities:
1) Perform secretarial functions including composing and typing letters; reviewing and maintaining student files, and maintaining critical accreditation documents.
2) Serve as the department's receptionist; greeting incoming visitors, current students, and prospective students and alumni; answering the telephone; and being the “face” and “voice” of the department.
3) Process and maintain personnel data such as leave and overtime reports, employee action forms, and supervising student workers.
4) Request, maintain, and process all purchase orders and requisitions including faculty travel, reimbursement and development requests.
5) Request reservations and facilities as needed.
6) Maintain inventory of office supplies and equipment and ensure equipment is in good working order.
7) Request desk copies and instructional resources for faculty.
8) Provide accounting assistance in helping prepare and complete the budget, documenting expenses and revenues, recording monthly accounts, and providing receipts for all.
9) Maintain the security of the department (i.e. locking doors, keeping confidential files secured) classrooms, EASE Center, faculty offices, and any other storage resources used by faculty and students.
10) Support all departmental activities and student organizations through engagement at monthly meetings, special projects, and events.
11) Coordinate with planning committees to assist with department-sponsored events through administrative support in planning, registration, email correspondence, on-site management, and documentation of all continuing education events provided.
12) Maintain proper storage of all documentation relevant to accreditation; compile files and reports as needed; assist with lodging and travel for site visitors representing the Council on Social Work Education.
13) Assist with student documentation; referring licensure documents to the appropriate recipient, maintaining files of field education documents such as background checks and liability insurance.
14) Communicate regularly and respectfully with all faculty and serves as an administrative support to the Chair.
15) Perform other duties as assigned.


Qualifications:
This position must have at least a high school diploma or GED. Must have a valid driver’s license. A college degree and secretarial experience with use of Banner, Word, Excel, and Publisher are preferred.

This position must have at least a high school diploma or GED. Must have a valid driver’s license. A college degree and secretarial experience with use of Banner, Word, Excel, and Publisher are preferred.

This position must have at least a high school diploma or GED. Must have a valid driver’s license. A college degree and secretarial experience with use of Banner, Word, Excel, and Publisher are preferred.


Salary:
12 monthCommensurate with experience, qualifications, and university’s resources.

Minimum Qualifications:
This position must have at least a high school diploma or GED. Must have a valid driver’s license. A college degree and secretarial experience with use of Banner, Word, Excel, and Publisher are preferred.


Preferred Qualifications:
This position must have at least a high school diploma or GED. Must have a valid driver’s license. A college degree and secretarial experience with use of Banner, Word, Excel, and Publisher are preferred.


Special Instructions to Applicants:
Please submit a resume listing educational and professional experiences plus the following:
- Cover Letter/Letter of Application
- Copy of Valid Drivers License


Additional Information:
Please list contact information for at least two references. Letters of recommendation are optional and can be attached using the links provided.


Open Date: 05/17/2021

Close Date:

Open Until Filled: Yes

To be considered for this position please visit our web site and apply on line at the following link: Click Here

Delta State University is committed to a policy of equal employment and educational opportunity. Delta State University does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status. This policy extends to all programs and activities supported by the University.

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