Sr. Administrative Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
May 17, 2021
Employment Level
Administrative
Employment Type
Full Time
General Summary/Purpose

The Sr. Administrative Coordinator will provide high-level administrative and project support to graduate students, postdoctoral fellows, and faculty within the Expository Writing Program (EWP). This position has overall responsibility for ensuring that assigned projects and administrative matters are handled in a timely, accurate and professional manner.

Specific Duties & Responsibilities

35% -Administrative Support

  • Provide administrative support to the Expository Writing Program; its Director and Associate Director; and the Writing Center.
  • Assist with AEFIS assessment of EWP
  • Maintain the EWP website with KSAS Marketing and Communications.
  • Coordinate travel
  • Assist with coordination of department events such as seminars, orientations, and open houses including arranging for rooms and catering.
  • Oversee facility and IT issues.
  • Attend administrative meetings. Participate in project meetings, making important contributions to discussion.
  • Develop spreadsheets or other tracking tools, update websites and data sources.
  • Assign and prepare offices for new faculty arrivals
  • Other duties as assigned

25% -Human Resources and Recruitment

  • Prepare request forms for faculty and postdoc appointments
  • Provide support and documentation for faculty promotions and reviews
  • Support the EWP Director with faculty searches, including but not limited to: creating searches in Interfolio; ad placement; and coordinating candidate visits.
  • Assist with facilitation of visa filings for faculty, graduate students and postdocs.
  • Coordinate onboarding of new faculty, staff and post-docs, grad students.

20% - Financial Support

  • Oversee, initiate, and monitor payroll changes within the SAP system, including salaried and hourly payroll for students.
  • Oversee budget for general funds, faculty salaries, faculty research accounts, fellowships, gifts and endowment accounts; equipment purchases and repair.
  • Prepare and coordinate financial, operations, and ad hoc reports
  • Analyze and reconcile financial accounts; projects impact/trends and provides recommendations for appropriate actions
  • Monitor and make determinations regarding endowment and gift accounts
  • Ensure expenses are properly documented, allocated, recorded, filed and reconciled
  • Coordinate student awards

20% - Academic Coordinator/Scheduling

  • Set up course information and room scheduling
  • Update program offerings and course descriptions in University course catalog, EWP website, and other databases
  • Assist with access issues related to Blackboard, email, and SIS; manage course folders, as well as other related duties.
Minimum Qualifications(Required)

High School Diploma/GED.

Five (5) years progressively responsible administrative experience

Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications

  • Bachelor’s degree and 7 to 9 years of related experience preferred.
  • Experience in higher education or an executive level office in support of academic, business, research and/or development operations preferred.
  • Project management experience highly preferred.
Special Knowledge, Skills, and Abilities

  • Expert proficiency with standard office equipment and software (i.e. Excel, Word, PowerPoint, Outlook, Adobe)
  • Proficiency with web design and development tools such as Wordpress.
  • Proficiency with diverse e-platforms and tools such as Blackboard, Slate, Microsoft Teams, SharePoint, OneDrive,
  • Highly organized with demonstrated ability to work independently and proactively with minimal supervision when needed, and how/when to triage and elevate issues to the EWP Director.
  • Superior written communication skills. High level interpersonal communication skills and experience working with diverse populations as part of a team.
  • Demonstrated skills compiling and analyzing data, and subsequently drafting correspondence, presentations, and reports.
  • Effective time management skills while handling multiple, shifting and competing priorities.
  • Ability to anticipate the needs of assigned principal(s) and use discretion and sound judgment in independent decision-making
  • Ability to maintain confidentiality and professionalism.

Classified Title: Sr. Administrative Coordinator
Working Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Hourly Pay Rate Range:$19.82 to $27.27 /Commensurate with Experience
Employee group: Full Time
Schedule:Monday - Friday, 8:30 a.m. to 5 p.m. / 37.50 hrs per week
Exempt Status: Non-Exempt
Location:01-MD:Homewood Campus
Department name: 10001346-Dean Office of
Personnel area: School of Arts & Sciences

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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