Academic Records Coordinator for Athletic Eligibility

California, United States
Salary Not Specified
May 17, 2021
Employment Type
Full Time

Posting Details

Job Title Academic Records Coordinator for Athletic Eligibility Posting Number S919P Classification Title

Responsible for monitoring the academic progress of students participating in programs with additional specific academic eligibility requirements. Perform data entry, verify information, and coordinate requests for review of student records and eligibility by performing the following duties.

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Coordinate programs to ensure academic compliance with all applicable University policy and degree requirements.
2. Maintain understanding of compliance requirements to ensure adherence to NCAA and conference by-laws and regulations.
3. Monitor team academic eligibility for all sports including good academic standing, full-time status, and progress toward degree both during season and post season.
4. Maintain and manage all student-athlete eligibility files and documentation.
5. Update and maintain athlete academic eligibility information in Compliance Assistance program.
6. Assists with the preparation of eligibility and squad lists, and other institutional, conference and NCAA forms and reports.
7. Respond to inquiries from Coaches and Athletics for evaluation of prospective student athlete’s academic records for initial and continuing eligibility.
8. Review evaluated transcripts and variances for application to program eligibility requirements.
9. Provide support and coordinate in preparation for program audits and reviews.
10. Complete and provide assistance with staff and student communications and notifications.
11. Participate in Athletic Compliance Committee meetings and others as assigned.
12. The responsibilities associated with this position may call for extended work hours and availability during holidays.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 Skill in the use of personal computers and related software applications.
 Ability to make administrative, and procedural decisions and judgments on sensitive, confidential issues.
 A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
 Ability to plan, develop, and coordinate multiple projects.
 Ability to read and write at a level appropriate to the duties of the position.
 Ability to gather data, compile information, and prepare reports.
 Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body.
 Strong organizational skills and detail oriented.
 Ability to maintain confidentiality.
 Excellent telephone courtesy, knowledge and experience.
 Ability to interpret, adapt, and apply guidelines and procedures.
 Ability to create, compose, and edit written materials.
 Ability to resolve customer complaints and concerns.
 Knowledge of general accounting principles.
 Ability to develop and maintain recordkeeping systems and procedures.
 Ability to resolve customer complaints and concerns.
 Ability to investigate and analyze information and to draw conclusions.

Education and/or Experience

Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Open Date 05/17/2021 Remove from Web Open Until Filled Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Other Document
  2. Other Document 2
  3. Other Document 3
  4. Other Document 4

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