Senior Assistant Librarian, University Archivist

California State University, Dominguez Hills
California, United States
Salary Not specified
May 17, 2021
Employment Level
Employment Type
Full Time

Senior Assistant Librarian, University Archivist

Job No: 498826
Work Type: Instructional Faculty - Tenured/Tenure-Track, Non-Instructional Faculty (Coach/Counselor/Librarian)
Location: Dominguez Hills
Categories: Unit 3 - CFA - California Faculty Association, Tenured/Tenure-Track, Full Time, Librarian (Non-instructional Faculty)

Senior Assistant Librarian (12 MONTH)

University Archivist

University Library

Position Description

The University Library at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Senior Assistant Librarian (12-month) with the appointment starting in Summer 2021.

At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University's mission, vision, and core values.

For more information: Mission, Vision, and Core Values.

Gerth Archives and Special Collections

The Gerth Archives and Special Collections Department houses the California State University System-wide Archives, the CSUDH Archives, over 250 archival collections on the founding of the university, African American history, Japanese American history, labor movements, aviation history, Upton Sinclair, Tradeswomen, Latin American history, California history and other topics. Additionally, the Archives is the home of the California State University System-wide Archives. The Gerth Archives has received NEH, NHPRC, CCLPEP and NPS grants for its current CSU system-wide Japanese American Digitization Project. The Department's digital archives contain over 50,000 digital objects and is growing. The library houses two art/history galleries. Rotating exhibits, such as the Watts: Now & Then; Building Evidence: Japanese Americans in Southern California; LatinX Activism and LGBTQ+ are generated to complement formal instruction. The Gerth Archives employs permanent and temporary faculty and staff professionals as well as interns, grant consultants and student assistants. Library faculty and staff, who value the partnerships and collaborations that promote student success, are working aggressively within a Librarian Liaison model, to make those connections that will enable CSUDH students to succeed in their academic endeavors.

The services of the University Library are housed in a 140,000 square foot, five story, energy-efficient addition completed in 2010. Staffing currently consists of 11.5 FTE professional librarians and 15.5 FTE paraprofessionals. The Library is home to two 33-capacity instructional labs, 100+ computers, 11 group study rooms, multiple quiet study and collaborative spaces, and informal lounge areas interspersed throughout the building and a cafe. It has emerged as CSUDH students' "Academic Home away from Home." CSUDH students study in a stunningly beautiful library that contains multicultural artwork reflecting the ethnic and cultural diversity of the campus, the community and the Southern California area.

For more information see: and

The Position

The University Library's Gerth Archives and Special Collections seeks an innovative, collaborative, service-minded, skilled professional to join the Library as the University Archivist. Working with all campus stakeholders, the University Archivist will take a lead role in advancing the Archives' mission to document all aspects of campus life. Components of this role will include collecting institutional records and working with the campus on records management activities to ensure preservation of assets of enduring value to the University. The University Archivist will also gather analog and digital records and materials relating to clubs, organizations, student government, and other activities of campus life. As one of the most diverse universities in the nation, CSUDH celebrates diversity in all forms, and the University Archivist will be instrumental in the program's reparative mission to find and collect evidence of the individuals and groups currently underrepresented in CSUDH archival materials, including projects related to generating oral histories. Additionally, the University Archivist may search beyond the campus boundaries to document CSUDH's impact on the South Bay, as well as its growing presence in academic and research communities.

The successful candidate will also coordinate some of the day-to-day operations for select archives projects; this will include assigning work, training, and supervision of staff, student assistants, and interns. In close operational consultation with the Director of Archives & Special Collections, the person will provide leadership for the University Archives in helping faculty, staff and researchers make informed decisions regarding the preservation, access, and use of institutional archival materials.


The University Library's Gerth Archives and Special Collections at California State University, Dominguez Hills (CSUDH) seeks an innovative, dynamic, enthusiastic, collaborative, service-minded, skilled professional and advocate for the use of primary source materials to join the Gerth Archives and Special Collections department as the University Archivist. Library Faculty in the CSUDH Library have positions that enable them to provide leadership and coordination for a functional area as well as within a content area. In close consultation and coordination with the Director, Gerth Archives and Special Collections, the successful candidate will:
  • Create collaborative alliances with records creators (administrative units, academic departments, etc.) in developing policies and procedures for the creation, utilization, maintenance, retention, preservation and the disposition of university records.
  • Identify, select, appraise and facilitate the transfer of CSUDH archival collections and institutional records of enduring value.
  • Maintain current best practice knowledge relating to records management in order to provide consultation and advice on records retention practices.
  • Develop, document, and implement procedures for accessioning, arranging, describing, and providing access to analog and born-digital materials according to professional standards.
  • Promote knowledge about and use of collections via public programs and innovative outreach to relevant audiences for the University Archives.
  • Design other outreach activities, in consultation with Gerth Archives and Library colleagues, including exhibitions and social media campaigns.
  • Develop lesson plans and learning outcomes that integrate University Archives and other primary sources into information literacy instruction activities.
  • Teach primary source literacy to students, in collaboration with the efforts of the University Library's information literacy program.
  • Collaborate with library subject liaisons to reach out to relevant campus departments to encourage closer alignment with curricular needs.
  • Collaborate with faculty across the curriculum to incorporate resources from the University Archives into undergraduate and graduate course-based research, in collaboration with the efforts of the University Library's information literacy program and subject liaisons.
  • Coordinate select projects, including digitization projects, in the department and provide supervision of some full-time assistant and project archivists, students, and interns.
  • Process existing and incoming archival materials, using best practices and current national standards, describing collections, and creating finding aids in CONTENTdm, ArchivesSpace, and other departmental archival management systems, as appropriate.
  • Prioritize and oversee the arrangement and description of archival collections in physical and digital formats.
  • Provide reference services through a variety of formats to facilitate on- and off-site research.
  • Build a record of progressive scholarly and professional achievement to fulfill the University requirement of retention, tenure and promotion.
  • Collaborate with other Gerth Archives personnel to ensure the smooth and consistent operation of archival standards and policies as well as arrangement and description.


Required Qualifications
  • Applicants must have experience in working with students and colleagues from diverse age, socioeconomic, cultural, and academic backgrounds.
    • Master's degree from an ALA accredited program in Library Science or Archives Administration, or international equivalent is required at time of appointment.
    • Minimum of two years' professional-level experience in an institutional or Special Collections archives.
    • Demonstrated knowledge of archival management, records management and theory.
    • Demonstrated knowledge of current national archival and descriptive standards and best practices, including EAD, RDA, and DACS.
    • Demonstrated experience in archival appraisal, selection, arrangement and description, reference, and outreach activities.
    • Ability to maintain an awareness of current developments, trends, and emerging technologies in archives and special collections including privacy, confidentiality, and copyright.
    • Excellent project management skills.
    • Excellent interpersonal and collaborative skills.
    • Experience supervising full-time or part-time staff or student workers or volunteers.
    • Knowledge of current best practices related to access for born-digital collections and electronic records.
    • Demonstrated potential to meet the requirements for tenure and promotion under the Library's criteria for professional performance, scholarship, and service.

    Preferred /Desired Qualifications
    • Ability to create policies and procedures for archival processing workflows.
    • Experience gathering, analyzing, and reporting data.
    • Demonstrated knowledge of digital content metadata standards, digital repository platforms and digital preservation tools.
    • Knowledge of effective pedagogical strategies for teaching students how to locate, evaluate, and use archival and special collections materials.
    • Knowledge of current and emerging trends, issues, workflows, and best practices associated with digital content acquisitions and curation, especially within a Special Collections or Archives environment.
    • Experience using ArchivesSpace, CONTENTdm, Alma and/or other content management and library collections systems;
    • Demonstrated experience designing and executing a records retention schedule
    • Experience with records management projects.
    • Experience with oral histories.
    • Knowledge of digital curation and preservation.

    Employment Requirement - Background Check

    Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Mandated Reporter Per CANRA

    The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment.

    How to Apply - To apply for this position, please click the "Apply Now" button on this page.

    The position is open until filled. Review of applications will begin in March 2021. For full consideration, please submit your completed application no later than March 1, 2021.
  • Current Curriculum Vitae with contact information
  • Cover letter
  • Statement on Diversity, Equity, and Inclusion
  • List of 3 references with contact information*
  • Unofficial transcripts (an official transcript will be required for the finalist)**

  • *This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal.

    **For finalist with International transcripts, a United States Equivalency certification will be required.

    A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor's, Master's, Doctorate's, Doctor's of Philosophy). The certification can be emailed to or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747.

    If you have questions regarding the position, please contact:

    Dr. Stephanie Brasley

    Search Committee Chair

    CSU, Dominguez Hills

    1000 East Victoria Street, (Library 5034)

    Carson, CA 90747

    Closing Statement

    CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

    For more information: U.S. Equal Employment Opportunity Commission

    Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources' Office (310) 243-3771.

    Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery), or by calling University Police at (310) 243-3639.

    Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

    The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9.

    For more information see: Smoke & Tobacco-Free

    Applications Close: Open until filled

    To apply, visit:


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