UMC Assistant Director for Facilities

Job Summary

The Assistant Director for Facilities is an exempt-professional position and serves as one of four senior level administrators reporting to the Director of the University Memorial Center. The Assistant Director for Facilities is responsible for the direction of Facilities Management, Custodial, and IT operations of the University Memorial Center (UMC). This position develops budgets for each area or service and recommends these budgets to the UMC Director for approval and ensures that all areas operate within these approved budgets. This position is also responsible for developing plans for the operation of the UMC including the hiring and scheduling of staff, performing performance evaluations for direct reports, developing ongoing and deferred maintenance plans, and reviewing facility related policies and procedures within these areas and making changes as necessary to ensure all areas operate in an efficient and proper manner. The position oversees the building infrastructure and physical plant of the 263,000 square foot facility to ensure that it is safe, well maintained, and operates as energy efficiently as possible. Oversees and coordinates capital projects and equipment purchasing which include identifying and prioritizing projects and equipment needs, securing bids and ensuring purchases and projects are completed on time and on or under budget. The Assistant Director role serves as the Building Proctor, oversees capital inventory, and participates on committees or planning groups when requested or needed such as the Emergency Management Operations Group. This position is responsible for a staff of 18 FTE and assorted temporary staff. Directly supervises the Maintenance Manager, Custodial Manager, and IT Program Manager.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The University Memorial Center on the CU Boulder campus welcomes applicants for the Assistant Director for Administration position. The University Memorial Center is the heart of campus at CU Boulder. As the student union, we have 10,500 people through the building each day of the academic year, provide office space for a variety of Student Affairs departments, and offer host a variety of meetings, workshops, events, programs, conferences, dining options, and the CU Book Store. We are looking for someone who thrives in a dynamic environment, enjoys working with and facilitating training for students and staff, and excels at leading and facilitating project teams.

What Your Key Responsibilities Will Be

Facilities Management & IT Services:

• Plan, develop and manage the implementation of goals and objectives for facilities operations.
• Building Proctor - primary contact regarding daily facilities response and ongoing projects.
• Responsible for the facilities' operational budget totaling more than $3.5 million.

• Through supervision of Maintenance Manager, direct the development and execution of maintenance programs, including but not limited to:
• Preventative maintenance program;
• Reactive and emergency maintenance response;
• Furniture, fixtures, and equipment inventory renewal, replacements, and upgrades;
• Facility renewal and upgrade project management.

• Through supervision of Custodial Manager, direct the development and execution of custodial programs, including but not limited to:
• Daytime, night shift, and weekend custodial operations;
• Cleaning SOPs

• Through supervision of IT Program Manager, direct the development and execution of IT projects and support, including but not limited to:

• Technology replacement cycles;
• Management and upkeep of servers, cameras, and displays;
• Manage operational integration of new equipment including warranty process management, preventive maintenance and lifecycle planning, and specialty systems coordination.
• Liaison with campus departments in pursuit of facility management services and ensure cost-effective and consistent maintenance service on a daily basis.
• Serve as primary contact with vendors and tenants on operational support.

Project Management and Special Projects:

• Coordinate the Capital Improvement Projects for the UMC.
• Oversee capital projects and equipment purchases for the UMC. This includes identifying projects, prioritizing them, and writing proposals for projects and contracts or requests for proposals and bids. With the approval of the UMC Director, execute such projects, oversee and coordinate, and ensure that they are completed on or under the allowed expenditures.
• Plan, implement, and direct departmental special projects including strategic facility-related initiatives and process improvement efforts.
• Update, maintain, interpret, and enforce department policies.
• Ensure the facility is actively and effectively serving as the Veteran’s Memorial to the State of Colorado
• Maintain historical drawings, records, and information about the UMC.

Safety and Security:

• Health and Safety Coordinator, overseeing emergency planning and response.
• Develop and maintain Emergency Response protocols, Continuity of Operations Plan, and ongoing training initiatives.
• Primary safety resource for UMC tenants and operations first responder to incidents.

Supervision:

• Identify, articulate and model values and behaviors that support an organizational culture characterized as positive, productive and committed to serving students.
• Provide leadership and support to 3 direct reports and their teams including the Maintenance Manager, Custodial Manager, and IT Program Manager. Indirect supervision of 15 full-time maintenance, custodial and IT staff.
• Ensure reports and teams are engaged in goal development and execution and are properly resourced to complete their tasks.

Department Leadership:

• Member of the UMC Leadership Team engaged in department-wide strategic decision making regarding strategic planning, budgeting (overall $10M budget), and policy development/interpretation.
• Responsible for all sub-units and staff managers under the Facilities unit including budget preparation, budget forecasts, expenditure approvals, and personnel decisions.
• Represent the Department on various community and University committees and direct or serve on Department committees and teams.
• Fosters an inclusive environment where a diverse community including students and staff feels welcome and supported.

What We Can Offer

• The salary range for this position is $75,000-$85,000.
• Relocation is available if not local.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Empowered. Be Groundbreaking. Be Boulder.

What We Require

• A Bachelor’s Degree or equivalent combination of education and experience may substitute.
• Minimum of five years experience in one of the following categories:
• Facilities management and technical services;
• Overseeing remodeling and capital projects;
• Supervisory or student development experience in a university setting or equivalent.

What You Will Need

• Ability to work with minimal supervision and have an attention to detail.
• Ability to organize, develop and lead an organizational unit to meet its strategic goals in an efficient and productive manner.
• Maintains and applies a broad understanding of financial management principles ensuring fiscally responsible budget planning and management.
• Ability to communicate in a clear, concise and organized manner in both written and oral formats.
• Fosters and inspires team commitment, inclusion and trust to motivate team members and accomplish goals.
• Knowledge of student activities and programming in a higher education setting to intentionally support student development, success, and retention.
• An understanding of facilities management national trends and current best practices.

What We Would Like You To Have

• An earned master’s degree from an accredited college or university.
• Seven years or more experience in:
• Student development and technical services.
• Overseeing remodeling and capital projects.
• Supervisory experience in a university setting or equivalent.
• Experience with students in a higher education setting
• Experience with emergency planning and response.
• Bilingual in English and Spanish.
• Proven experience with change management and organizational. development.
• Experience working with culturally diverse employees.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by June 2, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.


Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu