Wisconsin, United States
Salary Not Specified
May 12, 2021
Employment Level
Employment Type
Full Time
Job no: 234196-US
Work type: Staff-Full Time
Department: EXT/NORTH/AREA 07 AED
Location: Wausau
Categories: Extension, Outreach, Public Engagement, Office & Administrative Support

Position Summary:

The Office Operations Associate will contribute to the Marathon County Extension Team and provide direct support to the various educational programs delivered and executed from the office. Supports provided will include but is not limited to: budget and financial management support, written communication editing and dissemination, arranging meeting logistics, database management and customer service and support.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

High School Diploma required.

Minimum Years and Type of Relevant Work Experience:

Minimum Qualifications:
1. Ability to work in a fast paced, team-work environment maintaining friendly focus on customer service while achieving expected outcomes i.e. quality and productivity.
2. Knowledge of and ability to follow general office procedures and standard recordkeeping procedures.
3. Experience using various computer applications. Ability to quickly learn new software applications. Basic knowledge of computer functions and operations.
4. Ability to learn multiple step administrative procedures.
5. Demonstrated skills in building and maintaining professional work environments

Preferred Qualifications:
1. Ability to follow established procedures in an orderly and logical manner and stick to prescribed routines without frequent supervision or specific assignment.
2. Knowledge and skills to effectively interact with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity
3. Ability to maintain confidentiality.
4. Ability to work independently and identify areas for greater efficiencies within the Office

Additional Information:

This position is subject to UW System, UW-Madison and Division of Extension policies. This position description is not intended to be comprehensive in nature given the changes in primary duties/essential job functions and position expectations that can occur over time in response to emerging and organizational needs. Changes to this position description are subject to the approval of the Division of Extension Human Resource Development Office and those to whom the position is accountable.

This office environment includes a dedicated workspace, computer, filing and copying resources. This workstation includes phone and voice mail service as well as wired internet. This appointment is scheduled to work Monday- Friday 8:00am - 4:30PM. This position may have prolonged periods of sitting and the need to work offsite, on location, at times.

The primary accountability relationship for this position is with the Area Extension Director for Marathon County.

State of Wisconsin benefits including retirement, vacation, sick leave, health insurance, and other insurances.
Salary range: $14.25 - $21.803 hourly commensurate with qualifications.

A criminal background check will be conducted prior to employment. Completed consent forms will be requested at the time of final interviews. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.



Work Schedule:

This appointment is scheduled to work Monday- Friday 8:00am - 4:30PM.

Appointment Type, Duration:



Minimum $15.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. Please keep in mind, applicants need to articulate all required qualifications in their cover letter and/or resume. Applicants who have preferred qualifications should share those too in the cover letter and/or resume. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.


Jason Hausler
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 12 2021 Central Daylight Time
Applications Close: Jun 4 2021 11:55 PM Central Daylight Time

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