Administrative Assistant II

Welcome to Career Opportunities at Lindenwood University. PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents. If you are a current or prospective student applying for a student employee position, please use your student email address in the email field on the application.

JOB TITLE SUMMARY

Job Title: Administrative Assistant II

Division: Enrollment Management and Student Engagement

Evaluation Group: Staff

FLSA Status: Non-Exempt

Starting Salary: $ 19.35 +

Reports To: Vice President

Positions Supervised: N/A

Job Summary

The administrative assistant II provides high-level administrative support to a university vice president by conducting research, producing reports, handling data requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This position also provides training and assistance to departmental staff.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

  • Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
  • Schedules and organizes complex activities such as meetings, travel, conferences, catering and departmental events
  • Answers phones, responds to email, forwards messages and confirms appointments
  • Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
  • Handles confidential and nonrecurring information
  • Works independently and with a team on special nonrecurring and ongoing projects
  • Maintains appropriate office supply inventory
  • Assists in management of the departmental budget
  • Takes initiative in conducting research projects
  • Greets visitors and determines whether they should be given access to specific individuals
  • Leads on campus and virtual recruitment events
  • Coordinates international tax program for the university
  • Coordinates multiple operating budgets totaling $2,000,000 annually


Service Excellence

  • Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
  • Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork


Communication, Teamwork and Collaboration

  • Acts as a liaison with other departments and outside agencies
  • Explains departmental policies when necessary


Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

  • Bachelor’s degree
  • Minimum of two years’ related work experience


Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.

  • Knowledge of international tax treaties, working with the Business Office on billing, and student engagement on international tax issues
  • Demonstrated ability to work effectively with individuals from diverse communities and cultures
  • Excellent written and verbal communication skills
  • Excellent customer service skills
  • Highly organized and motivated
  • Ability to multitask
  • Strong professional integrity
  • Ability to problem solve, use good judgment and think critically
  • Basic research skills
  • Ability to learn and apply institutional policies and procedures


Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.

  • General office setting


Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Ability to work effectively at a computer for up to eight hours daily
  • Ability to sit for extended periods of time
  • Regular attendance is a necessary and essential function


Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.