500174 - Associate Director, Administration and Conference Services

500174 - Associate Director, Administration and Conference Services

Classificaiton: Administrator I-Range A
Department: Housing-Administration
Sub-Division: Student Engagement
Salary Range: Salary commensurate with experience and qualifications
Appointment Type: At Will
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The department of Housing-Administration provides residence hall and apartment style living for approximately 2,000 students that is safe, clean and very convenient. We are seeking an exceptional individual to join our team as the Associate Director, Administration and Conference Services. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general direction of the Executive Director, the Associate Director serves on the department leadership team sharing responsibility for servicing a residential housing program for over 1,900 students with an annual operating budget of over $29 million. Provides direct management responsibility for the daily administration of housing operations. Administers the academic year housing application, licensing, and assignment process for over 1,900 students. Responsible for marketing housing, including academic year, summer and special programs. Responsible for the overall management of Conference Services for the office of Housing and Residential Engagement including marketing, sales, room reservations, supervising summer conference assistants, and coordinating daily linen and food service. Works with various university and community groups in order to develop partnerships and generate conference income in excess of $1 million annually. Serves in a 2nd-level on-call duty rotation, provides crisis intervention and emergency response, and makes referrals as appropriate. Other duties as assigned.


Essential Qualifications:
Bachelors Degree from an accredited four-year college or university and a minimum of five years progressively responsible experience in Housing and Residential Engagement or related student affairs department/unit. Ability to develop, implement and monitor departmental budgets. Knowledge of the housing application and assignment processes. Basic understanding of residential management system software applications. Ability to independently interpret, communicate and apply policies and procedures. Ability to communicate effectively both orally and in writing. Understanding of enrollment management policies and procedures and their relationship to the on-campus housing application and licensing process. Ability to manage multiple projects and meet deadlines in a fast-paced environment with multiple interruptions.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:
Master's degree from an accredited college or university. Ability to effectively supervise administrative and conference services staff. Ability to cultivate and maintain a positive and productive working atmosphere in the department. Ability to develop cooperative relationship with other University departments. Knowledge of and ability to establish workplace security and safety. Ability to develop cooperative relationships with off-campus housing resources in support of the department’s off-campus housing program.

Ability to work independently, plan, organize, coordinate and perform daily and long-range activities. Exercise initiative and establish priorities. Knowledge of department and University policies and procedures in order to effectively support the operation of the department.


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Occasional early morning, evening and weekend hours.


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holing this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Employee must maintain working knowledge of compliance with relevant NCAA and conference rules, and report any concerns or violations noted.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).


Application Deadline: May 27, 2021 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/500174/500174-associate-director-administration-and-conference-services

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