Fiscal Operations Analyst

Location
South Carolina, United States
Salary
Salary Not specified
Posted
May 12, 2021
Employment Level
Administrative
Employment Type
Full Time


Fiscal Operations Analyst

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If you have any questions or need assistance, please contact the Office of Human Resources via email at

humanresources@furman.edu or by calling 864-294-2217.

Job Title:
Fiscal Operations Analyst

Job Family:
Professionals

Full-Time/Part-Time:
Full time

Compensation Grade:
5S

Pay Type:
Salary

Department:
Accounts Payable

Job Summary:
The Fiscal Operations Analyst is an integral part of Furman University's Finance and Administration Division and supports the Finance and Administration Division's Accounts Payable Manager by managing financial transactions with an emphasis on management of the university's purchasing and travel card programs. Exercises independent judgement and discretion in managing the day-to-day operations of the University's purchasing and travel card program following established University policies and guidelines. Serves as back-up in the absence of the Accounts Payable Manager in processing day-to-day financial transactions. Provides support to other functions in the Finance and Administration Division through the analysis of financial data and university policies and procedures. Works collaboratively with departments to ensure the university's financial resources are utilized efficiently and effectively.

Job Description:

Responsibilities:

Works as a part of the Finance and Administration team to support leadership and staff across the university to manage purchasing and travel card programs:
  • Follows established processes and procedures to issue purchasing and travel cards.
  • Exercises independent judgement and discretion in the application of the purchasing and travel card program's policies and procedures.
  • Ensures purchases made on purchasing and travel cards follow university procurement guidelines and contain proper supporting documentation where required.
  • Maintains proper records related to the assignment of purchasing and travel cards to university leadership and staff.
  • Reviews, audits, and reconciles purchasing and travel card transactions.
  • Processes travel reimbursements as necessary, ensuring proper documentation has been provided.
  • Monitors non-reconciled purchasing and travel card transactions and communicates with university leadership and staff regarding outstanding transactions.
  • Addresses fraud inquiries from merchant bank for purchasing and travel cards.
  • Provides recommendations to cancel and suspend purchasing and travel cards as necessary.
  • Provides troubleshooting support to university staff regarding card transactions, spend authorization, spending limits, expense reports, etc.
  • Performs monthly reconciliations between the university's banks and Workday data.
  • Performs expense report audits.
  • Completes and audits sales tax and use tax forms and 1099 forms.
  • Compiles data in order to assess the efficiency and effectiveness of the university's purchasing and travel card programs.
  • Recommends updates and revisions to purchasing and travel card policies and procedures as needed, especially as relates to appropriate internal controls.


Supports the Study Away program by working with Finance and Administration staff and university departments.

Monitors and provides monthly reports related to The Furman Advantage (TFA) activities, medical insurance expenditures, and other data required to be analyzed on a monthly basis.

Assists in testing Workday related upgrades and providing training programs for university staff for new or revised processes and procedures as relates to university financial transactions.

Serves as back-up in the absence of the Accounts Payable Manager on day-to-day financial transactions.

Provides support on special projects and data analysis for the Associate Vice President of Finance, Controller, Director of Budget and Resource Management, and Director of Procurement as needed.

Pursues professional development opportunities to keep pace with demands for services and information, including maintaining relevant information about the department and university.

Completes the annual performance review process with supervisor to understand job performance expectations and department and university goals.

Follows safety procedures consistent with an office environment. May frequently travel to other parts of the University campus, with infrequent off-campus travel.

Performs other duties as assigned.

Relationships:

Continuous contact with members of own work unit, Financial Services, Facilities Services, Information Technology, Human Resources, President's Office, Vice Presidents, division directors, and members of other departments to exchange factual information and explanation of policies, procedures, regulations, acceptable practices and functions.

Developing positive, collaborative working relationships is essential to the success of this position. Clear and concise communication is required to successfully fulfill job duties efficiently and effectively.

Responsibility for Final Decisions:

Responsible for own work. Exercises independent judgement and discretion as relates to the application of established University policies and procedures.

Tasks involve multiple procedures with interrelated processes or steps. Work involves choosing the appropriate option or procedure to follow and applying established rules and procedures. Understanding of how workflows are structured is essential to completing work related tasks in a timely manner.

Errors are readily detected in the normal course of work by standard check or crosscheck.

Reports To: Accounts Payable Manager

As a member of the Department of Budget and Resource Management team, this position reports to the Accounts Payable Manager. Routine work is performed independently, and non-routine issues or questions are referred to the supervisor.

Education/Skill Requirements:

Bachelor's Degree in Accounting or related field with one to two years' experience in a related field preferred, or a two-year degree in a related field with three to four years' experience.

Advanced knowledge and experience in Microsoft Office Excel and Word required.

Excellent communication/written skills are required.

Experience with Workday is preferred. Proficiency utilizing Workday must be achieved in short time after beginning employment.

Experience with performing audit related functions is preferred.

Work Conditions:

Work is performed under usual office conditions.

Education Requirements:
Bachelors: Accounting

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):


To apply, visit https://furman.wd5.myworkdayjobs.com/en-US/Furman_Careers/job/Main-Campus/Fiscal-Operations-Analyst_R001178

Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.

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