Development Coordinator

Johns Hopkins University

Job Description

Classified title: Development Coordinator

Role/Level/Range: ATO-2-OE

Starting Salary Range: Commensurate with experience

Employee group: Full time

Employee subgroup (FLSA Status): Non-Exempt

Position Type: New

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Org unit name and #: Global Engagement and Communications #60000069

Department name: Jhpiego

Reports to (Job title): Reports to (Job title): Director of Advancement, Global Engagement and Communications (GECO)

General summary/purpose:

The Development Coordinator is a vitally important member of the development team. The Development Coordinator performs a variety of professional functions to assist the development team with fundraising and special projects as assigned by the Director of Advancement.

Specific duties & responsibilities:


  • Coordinate advisory board and committee meetings: arrange conference calls, draft agendas, reserve meeting rooms, and provide other logistical support, as needed
  • Attend and participate in development group meetings as appropriate
  • Draft, proof, and edit correspondence and other communications materials
  • Plan travel and produce travel itineraries
  • Generate and maintain the development calendar and manage event and project timelines
  • Serve as liaison to other departments and program coordinators
  • Provide ongoing support to Director of Advancement for general operations and special projects, as needed
  • Provide backup administrative support to other GECO teams, as needed


  • Develop a thorough working knowledge of the SAP financial system. Process receipts and expense reimbursements for development team
  • Process invoices and ensure timely payments for the development team and other GECO teams, as needed

Gift Processing

  • Process gifts including matching gifts, pledges and pledge payments, fundraising events
  • Draft, produce, and send all acknowledgment letters; notify staff of gifts as received

Database Management

  • Maintain comprehensive knowledge of development database
  • Manage database including data entry, clean-up of records, and report and query generation
  • Create mailing and email lists as needed for invitations, solicitations and general correspondence
  • Perform donor and prospect research to inform overall individual engagement strategies

Event Coordination

  • Coordinate fundraising initiatives and events, donor visits, and board meetings
  • Provide strategic and administrative support for Miles for Mothers campaign
  • Draft correspondence and copy for invitations and programs
  • Develop briefings and itineraries for staff
  • Coordinate with event vendors, including contract execution and payment, event logistics, and production of all printed materials
  • Staff events as needed
  • Travel required, approximately 5%, to provide onsite support for events

Donor Relations

  • Communicate professionally, positively and effectively with Advisory Board members, donors, and potential donors verbally and in written form
  • Works as a member of the development team contributing, as appropriate, to strategic discussions, developing messaging strategy, and creating materials for donor relations efforts

Minimum qualifications (mandatory):

  • 3 years’ administrative experience with one-year experience preferred in fundraising or marketing
  • High school diploma/GED required. Bachelor’s degree or commensurate experience preferred.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Discretion and mature independent judgement in handling sensitive and confidential information
  • Ability to work independently, manage and prioritize multiple projects, and to maintain a high degree of professionalism
  • Strong interpersonal and organizational skills
  • Strong computer literacy skills required and the ability to learn new software
  • Excellent writing, design, editorial and verbal communication skills
  • Ability to work in a dynamic, fast-paced environment
  • Ability to work some nights and weekends
  • Knowledge of fundraising and relationship management software (Raiser's Edge, Luminate CRM preferred) and Workfront for project management

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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