Chief of Staff
- Employer
- Metropolitan Community College
- Location
- Missouri, United States
- Salary
- Salary Not Specified
- Date posted
- May 10, 2021
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Job Details
Position Information
Career Opportunity Number 21-053 Position Title: Chief of Staff Location Administrative Center Position Type: Full-Time Class Category Administrator Job Open Date 05/10/2021 Job Close Date 05/24/2021 Open Until Filled No Initial Screen Date: 05/21/2021 Minimal Qualifications:
• Bachelor’s degree required. Master’s degree preferred.
• Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Preferred qualifications:
• Bachelor’s degree required. Master’s degree preferred.
• Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Work Hours Compensation $105,154-$131,443 annual. A competitive benefit package is included. Special Instructions to Applicants Class Summary
Incumbents provide complex and non-routine support for the Chancellor. Major duties and responsibilities include: provides complex and confidential project management in support of the strategic mission of the College; managing CEO’s strategic priorities, overseeing branding and communication on behalf of the Chancellor, liaising between the Chancellor’s office and internal and external constituents
Typical Essential Duties
Direct Support of CEO :
• Managing CEO’s strategic priorities. Helping to identify the areas where CEO must direct focus and identify metrics for success.
• Act as a primary liaison for CEO with internal contacts, including Executive Management Team, providing information, and solving problems prior to raising issues to the CEO .
• Assists in the optimization of the Chancellor’s schedule, including visibility and participation at college and community events and initiatives.
• Meeting preparation and follow-up: In collaboration with the executive assistant to the chancellor, reviewing weekly meeting schedule and ensuring the CEO has all of the appropriate information necessary to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
• Manage professional social media accounts on behalf of CEO .
• Monitor information flow: Act as a gatekeeper as needed, ensuring a CEO’s involvement in a project or decision-making process at the right time.
• Advises the Chancellor on sensitive matters, and ensures the Chancellor has all the information necessary to make informed decisions.
• Conduct special administrative and research studies on a wide range of subjects related to the overall management and operations of the college, as well as special projects and programs initiated by the Chancellor.
• Demonstrates an understanding of the community and higher education landscape to support the Chancellor in planning.
• Responds on behalf of the President to inquiries from, and/or issues involving, students, employees, and members of the public as appropriate.
• Represents the Chancellor and the college in various civic, community and professional organizations at the local, state, and national level.
Key Partnership/Sponsorship Management
• Manage Community and Civic Engagement efforts on behalf of CEO, and collaborate with Marketing and Communications regarding media planning and sponsorship asset management. Manage annual calendar of events and promotions across multiple channels. This includes chambers of commerce, FEC, etc.
• Develop and communicate key metrics and opportunities through written reports, presentations and stakeholder status meetings for both existing and new sponsorship properties
• In collaboration with Marketing and Communications and Executive Assistant to the Chancellor, manage sponsorships for the CEO, participation in these events and stand in for the CEO as appropriate and necessary
Meeting & Event Management
• Managing the meeting cadence for the CEO, Board of Trustees and Executive Management Team, ensuring materials are sent in advance, time is used efficiently, and objectives are achieved.
• In collaboration with the Executive Assistant to the Chancellor, plan team and BOT meetings (Town Hall), board retreats, community and civic engagements, key business client and community meetings, and other special events.
Project Management
• Overseeing large, cross-organizational projects or initiatives.
• Provide frequent and consistent executive-level reporting on projects and initiatives, identifying key risks, challenges and opportunities.
• Liaise and partner with multiple stakeholders and help drive decision-making.
• Create operational efficiencies by developing processes.
Strategic Planning
• At CEO’s direction and vision, ensure alignment of the strategic plan/vision all projects through participation in Executive Management Team meetings, monthly Board of Trustee meetings, and semi-annual board planning sessions/retreats.
• Develop presentations and other documents to drive strategic planning across the organization.
• In collaboration with the Director of Institutional Effectiveness, ensure the strategic plan is executed and measured.
Knowledge
• Knowledge of customer service principles;
• Knowledge of higher education structure;
• Strong project reporting skills, with a focus on interdepartmental communication;
• Knowledge of matrix organization structure
• Ability to communicate effectively in speech and writing
Skills
• Skilled in analyzing operational and financial data;
• Skilled in project management and the application of project management principles;
• Skilled in providing customer service;
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.
Positions Supervised Physical Requirements
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required:
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Hearing – perceiving sounds at normal speaking levels, receive information.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Standing – for sustained periods of time.
• Talking – expressing ideas by spoken word.
• Visual Acuity – prepare, analyze data, transcribing, computer terminal, extensive reading.
• Walking – on foot to accomplish tasks, long distances, or site to site.
• Balancing – maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Climbing – ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• Crawling – moving about on hands and knees or hands and feet.
• Crouching – bending the body downward and forward by bending leg and spine.
• Handling – picking, holding, or otherwise working, primarily with the whole hand.
• Kneeling – bending legs at knee to come to a rest on knee or knees.
• Mental Acuity – ability to make rational decisions through sound logic and deductive processes.
• Pulling – using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Pushing – using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Speaking – expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Stooping – bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
Licensing Requirements Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Career Opportunity Number 21-053 Position Title: Chief of Staff Location Administrative Center Position Type: Full-Time Class Category Administrator Job Open Date 05/10/2021 Job Close Date 05/24/2021 Open Until Filled No Initial Screen Date: 05/21/2021 Minimal Qualifications:
• Bachelor’s degree required. Master’s degree preferred.
• Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Preferred qualifications:
• Bachelor’s degree required. Master’s degree preferred.
• Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Work Hours Compensation $105,154-$131,443 annual. A competitive benefit package is included. Special Instructions to Applicants Class Summary
Incumbents provide complex and non-routine support for the Chancellor. Major duties and responsibilities include: provides complex and confidential project management in support of the strategic mission of the College; managing CEO’s strategic priorities, overseeing branding and communication on behalf of the Chancellor, liaising between the Chancellor’s office and internal and external constituents
Typical Essential Duties
Direct Support of CEO :
• Managing CEO’s strategic priorities. Helping to identify the areas where CEO must direct focus and identify metrics for success.
• Act as a primary liaison for CEO with internal contacts, including Executive Management Team, providing information, and solving problems prior to raising issues to the CEO .
• Assists in the optimization of the Chancellor’s schedule, including visibility and participation at college and community events and initiatives.
• Meeting preparation and follow-up: In collaboration with the executive assistant to the chancellor, reviewing weekly meeting schedule and ensuring the CEO has all of the appropriate information necessary to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
• Manage professional social media accounts on behalf of CEO .
• Monitor information flow: Act as a gatekeeper as needed, ensuring a CEO’s involvement in a project or decision-making process at the right time.
• Advises the Chancellor on sensitive matters, and ensures the Chancellor has all the information necessary to make informed decisions.
• Conduct special administrative and research studies on a wide range of subjects related to the overall management and operations of the college, as well as special projects and programs initiated by the Chancellor.
• Demonstrates an understanding of the community and higher education landscape to support the Chancellor in planning.
• Responds on behalf of the President to inquiries from, and/or issues involving, students, employees, and members of the public as appropriate.
• Represents the Chancellor and the college in various civic, community and professional organizations at the local, state, and national level.
Key Partnership/Sponsorship Management
• Manage Community and Civic Engagement efforts on behalf of CEO, and collaborate with Marketing and Communications regarding media planning and sponsorship asset management. Manage annual calendar of events and promotions across multiple channels. This includes chambers of commerce, FEC, etc.
• Develop and communicate key metrics and opportunities through written reports, presentations and stakeholder status meetings for both existing and new sponsorship properties
• In collaboration with Marketing and Communications and Executive Assistant to the Chancellor, manage sponsorships for the CEO, participation in these events and stand in for the CEO as appropriate and necessary
Meeting & Event Management
• Managing the meeting cadence for the CEO, Board of Trustees and Executive Management Team, ensuring materials are sent in advance, time is used efficiently, and objectives are achieved.
• In collaboration with the Executive Assistant to the Chancellor, plan team and BOT meetings (Town Hall), board retreats, community and civic engagements, key business client and community meetings, and other special events.
Project Management
• Overseeing large, cross-organizational projects or initiatives.
• Provide frequent and consistent executive-level reporting on projects and initiatives, identifying key risks, challenges and opportunities.
• Liaise and partner with multiple stakeholders and help drive decision-making.
• Create operational efficiencies by developing processes.
Strategic Planning
• At CEO’s direction and vision, ensure alignment of the strategic plan/vision all projects through participation in Executive Management Team meetings, monthly Board of Trustee meetings, and semi-annual board planning sessions/retreats.
• Develop presentations and other documents to drive strategic planning across the organization.
• In collaboration with the Director of Institutional Effectiveness, ensure the strategic plan is executed and measured.
Knowledge
• Knowledge of customer service principles;
• Knowledge of higher education structure;
• Strong project reporting skills, with a focus on interdepartmental communication;
• Knowledge of matrix organization structure
• Ability to communicate effectively in speech and writing
Skills
• Skilled in analyzing operational and financial data;
• Skilled in project management and the application of project management principles;
• Skilled in providing customer service;
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.
Positions Supervised Physical Requirements
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required:
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Hearing – perceiving sounds at normal speaking levels, receive information.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Standing – for sustained periods of time.
• Talking – expressing ideas by spoken word.
• Visual Acuity – prepare, analyze data, transcribing, computer terminal, extensive reading.
• Walking – on foot to accomplish tasks, long distances, or site to site.
• Balancing – maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Climbing – ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• Crawling – moving about on hands and knees or hands and feet.
• Crouching – bending the body downward and forward by bending leg and spine.
• Handling – picking, holding, or otherwise working, primarily with the whole hand.
• Kneeling – bending legs at knee to come to a rest on knee or knees.
• Mental Acuity – ability to make rational decisions through sound logic and deductive processes.
• Pulling – using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Pushing – using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Speaking – expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Stooping – bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
Licensing Requirements Supplemental Questions
Required fields are indicated with an asterisk (*).
- What is the highest level of education, in a related field, you
have as conferred through an official transcript?
- Have not completed High School/GED
- High School/GED
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate degree
- No Answer
- How much progressively responsible experience do you have in
leadership, supervision and management in the areas of advancement,
fundraising, and strategic campaign implementation within a complex
organization, as supported by the employment history listed on your
application?
- None
- Less than one year
- Between 1 and 3 years
- Between 3 and 5 years
- Between 5 and 7 years
- Between 7 and 10 years
- 10 or more years
- How much full-time, directly-related experience in proposal
writing and project management do you have?
- none
- less than one year
- between 1 and 2 years
- between 2 and 3 years
- between 3 and 4 years
- between 4 and 5 years
- more than 5 years
- Do you have experience in giving presentations?
- Yes
- No
- How did you learn about this position?
- Academic Keys
- Chronicle of Higher Education
- Craigslist
- Diverse Issues in Higher Education
- Dos Mundos
- Employee referral
- HigherEdJobs
- Jobs.mo.gov
- Indeed
- Inside Higher Ed
- Kansas City Call
- Kansas City Globe
- Kansas City Hispanic News
- MCC Website
- Monster
- Other Source
Required Documents
- Cover Letter
- Resume
- Transcript 01
- References
- Curriculum Vitae
- Transcript 02
- Transcript 03
- Letter of Recommendation 01
- Other Document 01
- Other Document 02
Company
Metropolitan Community College, founded in 1915 as the Kansas City Polytechnic Institute, is the oldest public institution of higher learning in Kansas City, MO. We are proud of our history as the first community college established in Missouri and one of the first colleges in the country to award an associate degree.
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