ADMINISTRATIVE SPECIALIST
- Employer
- University of Wisconsin-Madison
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- May 11, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job no: 234425-US
Work type: Staff-Full Time
Department: WSB/FINANCE
Location: Madison
Categories: Academic Advising, Student Services/Support, Accounting, Finance, Purchasing, Human Resources, Payroll, Office & Administrative Support, Project Management
Position Summary:
The position is responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
Position Duties:
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Degree and Area of Specialization:
H.S. Diploma-Required
Bachelor's Degree - Preferred Minimum
Minimum Years and Type of Relevant Work Experience:
Minimum Qualifications:
- Professional experience in an office environment (one year minimum)
- Proficient in MS Office Suite
- Experience working with complex systems, software, and processes.
Preferred Qualifications:
- Ability to manage workload in a fast-paced, high traffic area and demanding workplace; ability to multi-task.
- Ability to contribute to building and maintaining an engaged, inclusive, and diverse workplace.
- Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people with various levels of knowledge on the topic.
- High degree of attention to detail.
- Excellent customer service skills.
- Excellent time management skills.
- Ability to work in close collaboration and cooperation with others.
- Excellent planning and organizational skills.
- Ability to exercise adaptability, agility, and flexibility.
- Ability to identify, develop, and implement processes and procedures affecting a variety of stakeholders.
- Experience working in higher education.
- Willingness and ability to acquire knowledge of policies and procedures relating to human resources, payroll, purchasing and accounting services.
- Knowledge of UW Madison purchasing and financial policies and procedures or ability to learn.
Additional Information:
Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums. Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.
Department(s):
A123600-WISCONSIN SCH OF BUSINESS/FINANCE
Work Schedule:
Standard University work hours: 7:45 a.m. to 4:30 p.m. (hours may vary due to the needs of the department). Flexibility to work remotely will be considered.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $22.00 HOURLY
Depending on Qualifications
Instructions to Applicants:
Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position as described along with a comprehensive resume.
Our search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate. As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact:
Azza Keuntjes
azza.keuntjes@wisc.edu
608-262-1554
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
ACADEMIC DEPT SPEC(25060)
Employment Class:
University Staff-Ongoing
Job Number:
234425-US
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: May 11 2021 Central Daylight Time
Applications Close: May 30 2021 11:55 PM Central Daylight Time
Work type: Staff-Full Time
Department: WSB/FINANCE
Location: Madison
Categories: Academic Advising, Student Services/Support, Accounting, Finance, Purchasing, Human Resources, Payroll, Office & Administrative Support, Project Management
Position Summary:
The position is responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
Position Duties:
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Degree and Area of Specialization:
H.S. Diploma-Required
Bachelor's Degree - Preferred Minimum
Minimum Years and Type of Relevant Work Experience:
Minimum Qualifications:
- Professional experience in an office environment (one year minimum)
- Proficient in MS Office Suite
- Experience working with complex systems, software, and processes.
Preferred Qualifications:
- Ability to manage workload in a fast-paced, high traffic area and demanding workplace; ability to multi-task.
- Ability to contribute to building and maintaining an engaged, inclusive, and diverse workplace.
- Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people with various levels of knowledge on the topic.
- High degree of attention to detail.
- Excellent customer service skills.
- Excellent time management skills.
- Ability to work in close collaboration and cooperation with others.
- Excellent planning and organizational skills.
- Ability to exercise adaptability, agility, and flexibility.
- Ability to identify, develop, and implement processes and procedures affecting a variety of stakeholders.
- Experience working in higher education.
- Willingness and ability to acquire knowledge of policies and procedures relating to human resources, payroll, purchasing and accounting services.
- Knowledge of UW Madison purchasing and financial policies and procedures or ability to learn.
Additional Information:
Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums. Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.
Department(s):
A123600-WISCONSIN SCH OF BUSINESS/FINANCE
Work Schedule:
Standard University work hours: 7:45 a.m. to 4:30 p.m. (hours may vary due to the needs of the department). Flexibility to work remotely will be considered.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $22.00 HOURLY
Depending on Qualifications
Instructions to Applicants:
Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position as described along with a comprehensive resume.
Our search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate. As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact:
Azza Keuntjes
azza.keuntjes@wisc.edu
608-262-1554
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
ACADEMIC DEPT SPEC(25060)
Employment Class:
University Staff-Ongoing
Job Number:
234425-US
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: May 11 2021 Central Daylight Time
Applications Close: May 30 2021 11:55 PM Central Daylight Time
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