Executive Assistant

New York, United States
Salary Not Specified
May 11, 2021
Employment Level
Employment Type
Full Time
Posting Details

Job # 036881 Department Code 00000 Department School of Management Job Title Executive Assistant Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S6 FLSA Status Exempt Hours

Standard University business hours:
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Executive Assistant to the Dean supports the Dean and the Dean’s Office in operational and administrative details and performs administrative functions that require a thorough knowledge of University policies, procedures, and operations. The Executive Assistant to the Dean has recurring contact with members of the Whitman community, senior administrators and executives, public and private officials, students, and parents. The Executive Assistant to the Dean exercises initiative and independent judgment in managing the Dean’s daily activities. The Executive Assistant to the Dean uses discretion in the dissemination of information to faculty, students, staff and the various constituencies served by the Whitman School of Management and coordinates activities with all units of the Whitman School of Management.


Bachelor’s degree or equivalent, plus 5-8 years of work experience preferably in an academic environment.

Job Specific Qualifications

Excellent verbal, written, and communication skills are required; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations.

A precise command of grammar, punctuation, spelling, and the correct usage of the English language is required.

Must be adept at consistently multitasking while accurately attending to detail.

Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software.

Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly.

The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.


Provide executive level administrative support for the Dean of the Whitman School – scheduling meetings, Dean’s calendar, travel and expenses, meeting logistics – booking rooms, catering, logistics. Meeting agendas and minutes, faculty and staff meetings, other Dean events.

Independently prioritize and schedule meetings and events for the Dean, and when necessary other senior staff. Prepare and edit presentations, reports, and background documentation for the Dean. Manage internal and external meetings including scheduling, travel, and logistics. Frequent interaction (verbal and written) with leadership within the School, other campus units, as well as external constituents (related institutions, major donors, alumni, and Whitman Advisory Board Members).

Assist department heads in the preparation of research leave requests, annual appointment letters, letters of offer, annual reports, Report & Recommendation for non-tenured faculty, according to established policy and review same for the Dean. Requires research and collaboration with the Dean’s Office, HR, the Provost, Faculty Affairs, and others.

Plans, facilitates, and executes campus-wide and external events hosted by the Dean’s Office. Collaborates with other offices and event planners to ensure events are scheduled, planned, and implemented.

Faculty support – processes, hiring, reviews, contracts, renewals and general HR related questions.

P&T Committee – provide support for the School’s P&T processes, both internally and externally.

HR process – search approval and online search proposal, advertising, maintain jobs in SU JobOpps, hiring proposals, faculty contracts, visa applications and other HR procedures related to hiring and leaves.

Other duties as assigned.

Physical Requirements




Application Instructions

In addition to completing an online application, please attach a resume, cover letter and list of three references.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/86295 Job Posting Date 05/11/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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