Administrative Assistant V - Center for the Humanities

Location
Connecticut, United States
Salary
Salary Not Specified
Posted
May 07, 2021
Employment Level
Administrative
Employment Type
Full Time
Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details

The Center for the Humanities at Wesleyan University supports innovative interdisciplinary academic programming, research, and scholarship
through its Faculty, Post-doctoral, Visiting Research, and Student Fellowship programs.

Reporting to the Director of the Center for the Humanities, the administrative assistant will provide administrative support for the Center.

Responsibilities Include:

Maintain databases, generate reports and mailing lists, maintain calendars, organize meetings, manage official correspondence, departmental procedures, and provide reception for the center.

Maintain confidential files for faculty, departments, and programs; update and maintain confidential student records.

Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.

Manage/reconcile departmental/program budgets; process student timesheets, A/P vouchers, travel reimbursements, and other financial transactions.

Provide support for searches and fellowship application processes, colloquia, and special projects as needed.

Oversee use and care of center building; coordinate work order requests with Physical Plant and custodial services.

Provide administrative support for the Certificate in Social, Cultural, and Critical Theory program. Manage publicity and web presence of the certificate program including design of promotional materials, uploading videos to the website, and coordinating related events for the “In Theory” lecture series and the regularly scheduled “Theory Salons.”

Update and maintain websites and social media outlets of the Center.

Promote Center events across social media platforms. Collaborate with the Director to develop written communications, upload videos, monitor activity, and engage with followers. Ensure content and engagement is timely and current.

Create HTML e-mails, virtual posters, and web-based materials for distribution on the website and social networks. Convert the on-line materials into posters for publicity as well as, brochures, newsletters, and announcements for print when necessary.

Locate and hire private graphic designers and arrange payment for their services. Coordinate graphic design and production with private contractors and with University Communications when appropriate.

Coordinate the logistics for frequent, small and large-scale Center events (e.g., large format conferences, cultural events, speakers, and lecture series) to include scheduling, publicity, room reservations, travel, and catering arrangements for weekly lunch and dinners.

Manage scheduling, coordination, and software requests for the New Media Laboratory at the Center for the Humanities.

Oversee student workers and manage the Faculty Fellow Research Assistant program. Duties include assisting the faculty fellows in finding a student research assistant, submitting hours, processing payment, and general oversight of the student research assistants.

Perform other duties as assigned.

This is a 1.0 FTE position in the secretarial/clerical bargaining unit. This position works approximately 37.5 hours per week during the academic year (46 weeks) and approximately 16 hours per week during the summer (6 weeks).


Minimum Qualifications

Associate Degree and six years of related experience or an equivalent combination of education, training, and experience.

Advanced knowledge of MS Word, MS Excel, and webpage management.

Proven ability to set work priorities, manage multiple tasks simultaneously in a fast-paced environment while meeting deadlines, and maintaining a high standard of customer service.

Demonstrated strong interpersonal and problem-solving skills.

Strong organizational skills.

Effective communication skills.

Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.


Preferred Qualifications

Previous experience in maintaining an organization’s social media presence.

Knowledge of social media trends strongly preferred.

Experience in an academic environment.


Special Instructions to Applicants

Application close date is June 1, 2021.


Additional Information

Offers to applicants are contingent on the candidate’s completion of a pre-employment background check screening and computer skills assessment to the satisfaction of Wesleyan University



Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927, awilliams@wesleyan.edu.