Assistant Director of Alumni Relations - Classes and Affinity Groups
Assistant Director of Alumni Relations - Classes and Affinity Groups
University of Puget Sound
Job ID: 5802
Location: Alumni and Parent Relations
Full/Part Time: Full-Time
Staff Posting Details
Appointment: Regular, full-time (1.0 FTE)
The assistant director of alumni and parent relations is responsible for planning and implementing initiatives to engage alumni in lifelong relationships with the University of Puget Sound. The assistant director leads and manages a strategic Classes program, class committee structure, and plans and executive signature event of Summer Reunion Weekend; and provides staff leadership and support to the Alumni Council's various affinity groups.
Essential Job Functions and Responsibilities:
Lead and manage a strategic classes
program and class committee structure to promote and instill alumni
engagement with the university. Implement a class-based engagement
strategy focused on both reunion milestones and class engagement
outside of milestone reunion years.
Lead the recruitment and engagement
of class officers and a robust class reunion program that
facilitates increased ownership and pride among class volunteer
Implement systems of volunteer
recruitment tracking, management, and outcomes, as well as planning
and coordination of class-based and reunion-based
Provides staff leadership to
colleagues managing other class reunion committees, as well as
oversight to ensure alignment with overarching class programs
strategy, in order to best support success of those class
committees outside this role's direct portfolio .
- Manage a range of class reunion committees (20th, 25th, 30th, and 50th) , identifying, recruiting, training, and inspiring alumni reunion volunteers and working with committee leadership to facilitate alumni participation. Work closely with the annual giving liaison for these classes to ensure a collaborative approach to shared objectives.
- Provide staff leadership and administrative support for affinity groups (Greeks, Athletics, identity-based groups, etc.), assisting with meeting planning and program development as well as volunteer recruitment. Facilitate the participation of these groups on the Alumni Council and other engagement activities. Work with and support volunteers as appropriate and provide the necessary oversight and follow-up to ensure successful and timely execution of relevant tasks; staff and support Women's League.
- Meet all volunteer recruitment and orientation goals set with the director of alumni and parent relations, including the number and categories of volunteers recruited and the number of face-to-face constituent visits made.
- Manage and direct the planning for Summer Reunion Weekend, meeting all attendance, implementation, and budget deadlines and goals. With director of alumni and parent relations, provide leadership and direction to the campus-wide Reunion Weekend Planning Committee, convening and leading periodic meetings of the groups throughout the year.
- Work with the director of alumni and parent relations to recruit faculty, university officials, and other administrators for involvement in programming and events. Prepare appropriate briefings and other correspondence to support their participation.
- Create detailed timelines and flowcharts for programs and events, outlining deployment, deadlines, and revenue/expense budgets. Develop staffing plans to ensure adequate staff support for programs and events.
- Serve as a member of the director of alumni and parent relations management team to formulate and assess progress towards short- and long-term strategic plans for the Office of Alumni and Parent Relations, as well as University Relations more broadly.
- Other duties as needed.
No supervisory responsibility
Responsible for managing the reunion program budget (5060), working with the alumni and parent relations office manager to obtain approval for and to process related expenses. Conduct monthly budget audits to monitor progress toward revenue and expense goals.
- At least two years of experience working in alumni relations, or an equivalent combination of education and experience in a related field with a proven track record of volunteer management, as well as program management, development, and implementation; or applicable related experience
- Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, students, parents, faculty, staff, and other friends of the university;
- Excellent project management, organizational, and planning skills as well as superior attentiveness to detail;
- Experience producing quality publications;
- Experience planning both small and large scale events;
- The ability to work independently, solve problems, handle confidential information, and navigate sensitive situations;
- Experience managing program budgets and expenses;
- Highly developed computer skills including experience with Word, Excel, and Powerpoint as well as constituent relations software such as Millennium;
- A bachelor's degree; and The ability to respectfully work, communicate and provide leadership within a diverse campus community
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices-services/human-resources/overview-of-university-benefit/.
This position is non-exempt from the provisions of the Fair Labor Standards Act.
Application Deadline: Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.
Letter of Interest
Applications submitted without the required attachments will not be considered.
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
We acknowledge the
richness of commonalities and differences we share as a university
community; the intrinsic worth of all who work and study here; that
education is enhanced by investigation of and reflection upon
We aspire to
create respect for and appreciation of all persons as a key
characteristic of our campus community; to increase the diversity
of all parts of our University community through commitment to
diversity in our recruitment and retention efforts; to foster a
spirit of openness to active engagement among all members of our
We act to achieve
an environment that welcomes and supports diversity; to ensure full
educational opportunity for all who teach and learn here; to
prepare effectively citizen-leaders for a pluralistic world.
Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/
The University of Puget Sound is an equal opportunity employer.
How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment
About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA