Administrative Assistant II

Posting Details

Title Administrative Assistant II Posting Number S00779JP Department Family Giving and Engagement Job Summary

Under the supervision of the Director of Family Giving and Engagement, provide administrative office functions and general support for the Director and Associate Director of Family Giving and Engagement. This position will also provide administrative support for and under the supervision of the Associate Vice President ( AVP ) for Development and Alumni Relations.
Provide organizational and administrative support with a high degree of accuracy including general, leadership, and personalized solicitation letters according to parameters established by the Director; coordinate data to track gifts and pledges made in support of the Parents Fund; and prepare numerous other mailings including general correspondence, general solicitations, pledge reminders, gift acknowledgments, and invitations to special events. Support the AVP with calendar, meeting notes and reporting.
The Administrative Assistant also assists in the planning of family engagement events throughout the calendar year and is responsible for many event logistics. Engagement events include programming to engage families of students who demonstrate high financial need, so that those families may experience Bowdoin more fully. This individual often serves as first point of contact for the parent and family constituents, including lead donors and volunteers, particularly the 90-plus members of the Parents Executive Committee and the Senior Parents Gift Campaign Committee, and other committees.

Education/Skills Requirements

High school diploma or GED required.

Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Creativity in projects, flexibility in a dynamic workplace, and sensitivity to families in the Bowdoin community are vital.

Experience Requirements and/or Equivalents

Minimum of five years office experience; proficiency with Microsoft applications, including Word, Excel, and Outlook; excellent organizational, interpersonal, and telephone skills; ability to prioritize work and operate independently; ability to maintain a high level of accuracy while working under deadlines; sensitivity to and acceptance of the demands of confidentiality; strong grammar skills, the ability and willingness to communicate with college volunteers, parents, and grandparents. Familiarity with Web platforms and Raisers Edge database is a plus.

Standard Work Days and Hours

8:30 AM to 5:00 PM, 37.5 hours per week. Occasional evening and weekend work.

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift First Shift Employment Category Full Time Year Round FTE 0.94 Benefits Eligible Yes Pay Type Hourly Background Check Package Requirements Support Staff Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 05/03/2021 Applications Accepted Until Open Until Filled Yes Type of Posting Internal/External Special Instructions to Applicants EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this position?
   • Indeed.com
   • Chronicle of Higher Education
   • Diverse Issues in Higher Ed
   • Facebook
   • Glassdoor
   • Google Search
   • HigherEdJobs.com
   • InsideHigherEd.com
   • LinkedIn
   • Twitter
   • MANP
   • Maine Job Link
   • LiveandWorkinMaine.com
   • Employee Referral
   • Bowdoin College Website
   • Radio Ad
   • TechMaine
   • NCAA
   • CASE
   • Other
2. If you answered Employee Referral or Other, please specify here:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter

Optional Documents