PROCUREMENT SPECIALIST
- Employer
- University of Wisconsin-Madison
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- May 6, 2021
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Job no: 234059-AS
Work type: Staff-Full Time
Department: DOIT/FINANCIAL SVCS/PURCHASING
Location: Madison
Categories: Accounting, Finance, Purchasing
Position Summary:
Financial Services is responsible for the purchasing, financial accounting, and billing activities for the University of Wisconsin (UW) -Division of Information Technology (DoIT). DoIT Purchasing provides purchasing services for DoIT department operations and infrastructure. We develop bids and requests for proposals, negotiate contractual agreements, manage the division's University procurement card activity, and provide travel and expense reimbursement services.
The Procurement Specialist facilitates the purchasing of various commodities for DoIT, including Information Technology hardware, software license subscriptions, and professional services. Responsibilities include issuing purchase orders for complex DoIT transactions, preparing specifications, conducting simplified bids, evaluating competitive bids, and developing official bids and requests for proposals. The Procurement Specialist advises DoIT Departments on UW policies, state statutes, and other procurement guidelines. This position operates under the direction and supervision of the Purchasing Group Manager.
Position Duties:
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Degree and Area of Specialization:
No degree required
Minimum Years and Type of Relevant Work Experience:
Required Qualifications
* Two years' professional experience or combination of work experience and education in finance, procurement, accounting, or accounts payable. Minimum of four years' experience to be considered at the no-prefix level.
* Excellent problem-solving skills. Experience identifying and resolving problems in a timely manner; gathering and analyzing information; developing alternative solutions; working well in group problem-solving situations.
* Ability to distill, analyze, and educate other parties of complex UW and State of Wisconsin procurement and financial policies.
* Ability to understand and utilize spreadsheets and enterprise resource planning (ERP) or business process management systems.
* Experience with prioritizing and managing time-sensitive tasks as well as longer term projects.
* Effective oral and written communication; able to distill complex content for diverse audiences; ability to work on cross-functional teams with a diverse range of people and positions.
* Demonstrated commitment to customer-service. Ability to establish and maintain effective working relationships with customers and vendors.
Preferred Qualifications
* Experience in the use of effective procurement practices and bidding methods.
* Experience in reviewing, developing, and negotiating pricing and contractual agreements such as statements of work, terms of service, and license agreements.
* Experience with Information Technology commodities such as IT software, IT hardware, and IT consulting services.
* Knowledge of UW Madison / State procurement landscape and acceptable uses of University and UW Foundation funds.
Additional Information:
The candidate selected for this position will initially work remotely subject to an approved telecommuting agreement. Remote work requires successful candidates to possess their own high-speed internet and phone to perform the work on an employer provided computer. In the future, this position will likely be on-site, but future telecommuting could be discussed in accordance with policy and subject to approval. Candidate may, on occasion, be required to report to campus due to operational needs for meetings, trainings, or other activities.
Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment.
Department(s):
A061070-INFORMATION TECHNOLOGY/FINANCIAL SVCS/PURCHASING
Work Type:
Full Time: 100%
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
Click on the "Apply Online" button to start the application process.
You will be prompted to upload the following documents:
Resume (REQUIRED)
Cover letter (REQUIRED)
Please use your cover letter to speak to each of the Required Qualifications for this position (listed above in the Minimum Years and Type of Relevant Work Experience section). For each Required Qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Contact:
Vickie Arneson
vickie.arneson@wisc.edu
608-262-1936
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
PROCUREMENT SPEC(T05DN) or ASSOC PROCUREMENT SPEC(T05FN)
Employment Class:
Academic Staff-Renewable
Job Number:
234059-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: May 6 2021 Central Daylight Time
Applications Close: May 27 2021 11:55 PM Central Daylight Time
Work type: Staff-Full Time
Department: DOIT/FINANCIAL SVCS/PURCHASING
Location: Madison
Categories: Accounting, Finance, Purchasing
Position Summary:
Financial Services is responsible for the purchasing, financial accounting, and billing activities for the University of Wisconsin (UW) -Division of Information Technology (DoIT). DoIT Purchasing provides purchasing services for DoIT department operations and infrastructure. We develop bids and requests for proposals, negotiate contractual agreements, manage the division's University procurement card activity, and provide travel and expense reimbursement services.
The Procurement Specialist facilitates the purchasing of various commodities for DoIT, including Information Technology hardware, software license subscriptions, and professional services. Responsibilities include issuing purchase orders for complex DoIT transactions, preparing specifications, conducting simplified bids, evaluating competitive bids, and developing official bids and requests for proposals. The Procurement Specialist advises DoIT Departments on UW policies, state statutes, and other procurement guidelines. This position operates under the direction and supervision of the Purchasing Group Manager.
Position Duties:
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Degree and Area of Specialization:
No degree required
Minimum Years and Type of Relevant Work Experience:
Required Qualifications
* Two years' professional experience or combination of work experience and education in finance, procurement, accounting, or accounts payable. Minimum of four years' experience to be considered at the no-prefix level.
* Excellent problem-solving skills. Experience identifying and resolving problems in a timely manner; gathering and analyzing information; developing alternative solutions; working well in group problem-solving situations.
* Ability to distill, analyze, and educate other parties of complex UW and State of Wisconsin procurement and financial policies.
* Ability to understand and utilize spreadsheets and enterprise resource planning (ERP) or business process management systems.
* Experience with prioritizing and managing time-sensitive tasks as well as longer term projects.
* Effective oral and written communication; able to distill complex content for diverse audiences; ability to work on cross-functional teams with a diverse range of people and positions.
* Demonstrated commitment to customer-service. Ability to establish and maintain effective working relationships with customers and vendors.
Preferred Qualifications
* Experience in the use of effective procurement practices and bidding methods.
* Experience in reviewing, developing, and negotiating pricing and contractual agreements such as statements of work, terms of service, and license agreements.
* Experience with Information Technology commodities such as IT software, IT hardware, and IT consulting services.
* Knowledge of UW Madison / State procurement landscape and acceptable uses of University and UW Foundation funds.
Additional Information:
The candidate selected for this position will initially work remotely subject to an approved telecommuting agreement. Remote work requires successful candidates to possess their own high-speed internet and phone to perform the work on an employer provided computer. In the future, this position will likely be on-site, but future telecommuting could be discussed in accordance with policy and subject to approval. Candidate may, on occasion, be required to report to campus due to operational needs for meetings, trainings, or other activities.
Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment.
Department(s):
A061070-INFORMATION TECHNOLOGY/FINANCIAL SVCS/PURCHASING
Work Type:
Full Time: 100%
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
Click on the "Apply Online" button to start the application process.
You will be prompted to upload the following documents:
Resume (REQUIRED)
Cover letter (REQUIRED)
Please use your cover letter to speak to each of the Required Qualifications for this position (listed above in the Minimum Years and Type of Relevant Work Experience section). For each Required Qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Contact:
Vickie Arneson
vickie.arneson@wisc.edu
608-262-1936
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
PROCUREMENT SPEC(T05DN) or ASSOC PROCUREMENT SPEC(T05FN)
Employment Class:
Academic Staff-Renewable
Job Number:
234059-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: May 6 2021 Central Daylight Time
Applications Close: May 27 2021 11:55 PM Central Daylight Time
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