Project Manager, Housing Facilities

University of Colorado Boulder
Colorado, United States
Salary Not Specified
May 04, 2021
Employment Type
Full Time

Job Summary

The University of Colorado Boulder and Housing and Dining Services (HDS) encourages applications for a Project Manager! This position provides clean, safe, comfortable, well-maintained living, working, and studying facilities for students, faculty, and staff in support of CU Boulder’s educational mission.

This position is responsible for acting as the University of Colorado Boulder and the Housing & Dining Services owner’s representative on capital and maintenance projects. This position plans, assigns, coordinates, and supervises contractor’s and subcontractor’s work on various repair, remodel, and capital improvement projects; prepare written documents, specifications, and drawings for these various projects, as well as, being responsible for this type of work as performed by professional architects, engineers, and contractors; and is responsible for between 10 and 20 ongoing maintenance and capital improvement projects within the HDS plant of 23 residence halls, 6 family housing complexes, 5 dining centers, and auxiliary buildings.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Housing Facilities Services (HFS) is a comprehensive facility management operation that provides around-the-clock support for 25 residence halls, 6 graduate and family housing complexes, 5 dining facilities, and several administrative and auxiliary buildings across 167 acres of landscape. The department serves over 10,000 residents and 20,000 conference guests annually. Services include maintenance, repair, renovation, project management, capital construction, housekeeping, and groundskeeping operations. HFS has approximately 190 full-time employees, as well as approximately 80 part-time and student staff, who all strive to give residents the best living experience possible.

What Your Key Responsibilities Will Be

Project Management:
  • This position helps determine customer needs regarding facility upgrades and improvements and develops an action plan to achieve the customer’s goal within budget.
  • Serve as the front-line liaison between the HFS Facilities Projects Group and the various groups within HDS and various campus departments (i.e., FM, OIT, PTS) to ensure proper implementation of campus standards and requirements.
  • Determine alternatives, makes recommendations, and gather data and information in response to proposed remodels, repairs, and capital improvement.
  • Facilitate the incorporation of selected changes in consultation with the project consultants and communicates these changes to the contractor for implementation.
  • Preparation of state of Colorado contractual project documents, change orders, and review of invoices and pay applications.
  • Review and analyze all project change documents during the life of the project.
  • Coordinate and partner with various HDS & CU stakeholders to ensure efficient and successful programmatic results.
  • Interview potential consultants and contractors, teams with others to select the most appropriate consultant or contractor for the project.
  • Review and implement project requests from various Departmental units.
  • Produce project scope documents on smaller projects, seeks funding sources, or investigates alternate funding sources with HDS units (i.e., HFS, Finance).
  • Review all drawings with various partners, runs review meetings with HFS staff to ensure compliance with project programmatic and material requirements, ensures incorporation of all review comments into the construction documents.
  • The use of a University vehicle is required for the performance of some of these duties.

Owner’s Representative/Liaison:
  • Act as the Owner’s Representative between HDS and various campus departments, code authorities, contractors, subcontractors, internal customers, supervisory personnel, physical plant personnel and tradespeople, as well as, outside consultants and contractors ensuring the inclusion and implementation of State, Departmental, and University required standards and criteria.
  • Responsibility for coordinating the various requirements of the state of Colorado and various regulatory entities of the University of Colorado at Boulder with the contractors and subcontractors contracted to do the work.
  • Be responsible for and analyze proposed project scope change revisions generated by regulatory requirements for programmatic and budgetary impact. Clearly communicates those impacts to senior unit and departmental staff.
  • Demonstrate exceptional skill in the coordination of multiple tasks and prioritization of activities.
  • Provide honest, clear, and timely feedback. Demonstrates good listening and questioning skills. Sets example as a great teammate. Has excellent interpersonal skills.
  • Chair all bid openings and meetings, site walks, proposes and implements addenda to contracts and schedules, coordinates design consultant and contractor interaction.
  • Maintain and foster a close working relationship with HDS Facility Zone Supervisors to ensure proper coordination of the work with HFS requirements.
  • Act as the construction manager on smaller projects – coordinating and scheduling all trades, reviewing shop drawings and submittals.
  • The use of a University vehicle is required for the performance of some of these duties.

Budget, Finance, and Analysis:
  • Maintain accurate electronic and hard copy files, project files, project timeline, files of data, project manuals, warranty documents, contract documents, and drawings for HDS.
  • Responsible for generating preliminary costs, budgets, and schedules on various HDS projects and regularly updating the above, and occasionally requesting additional funding or proposing alternate funding sources.
  • Work with HDS Finance on budgets and required funding scenarios.
  • Review and ensure consultant and contractor compliance with schedule and approved budget requirements.
  • Manage project budget development in concert with the customer, reviews change order requests, assists in setting the final project budgets maintain up-to-date project budgets and changes, recommends alternatives to budgetary constraints.
  • Supervise, coordinate, and ensure partner agreement to proposed Owner generated or required change documents.
  • Analyze and ensure proper project scope revisions for programmatic success, budgeting compliance, and coordination of consultant/contractor implementation.
  • Has a working understanding of various software; Excel, Word, PowerPoint, etc. facilitating distribution of information on budgets, schedules, work plans, and various other informational databases to various interested parties.

What We Can Offer

  • The salary range for this position is $67,000 to $80,000.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Adventurous. Be Pioneering. Be Boulder.

What We Require

  • Bachelor’s degree in architecture, construction management, or engineering, or bachelor’s degree from an accredited college or university with equivalent experience in a related field.
  • Three years of project management and/or construction management.

What You Will Need

  • Experienced with PC-based information, financial and word processing systems, and software. i.e., MS Excel, Word, PowerPoint, Project.
  • Demonstrated track record of exemplary customer service and client satisfaction.
  • Exemplary communication, organization, interpersonal, and leadership skills.
  • Must have a proven track record of planning, organizing, and coordinating the work activities of outside consultants and contractors with the needs of institutional protocols and customer requirements.
  • Fire life safety and building code knowledge and experience.
  • Extensive knowledge of, or a proven ability to quickly learn, the state of Colorado, State Buildings Program architectural and construction standard agreements, professional services procurement procedures, general contractor procurement procedures, and project management control processes.

What We Would Like You To Have

  • Knowledge of project management policies and processes within the University of Colorado at Boulder or the state of Colorado system.
  • Eight or more years of project management experience.
  • Certification as a project manager by a recognized program.
  • Experience using Oracle Primavera Unifier Project Management software.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by May 25, 2021, for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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