Registration Specialist

Posting

Posting Number: 0601096-C Position Type: Classified Special Notes to Applicants:

As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the
LBCC Bilingual Pay Incentive Administrative Policy

Position Title: Registration Specialist Division/Department: Benton Center Location Benton Center, Corvallis, OR Job Summary:

Provides leadership and coordination for Benton Center student services and registration, and campus store services. Coordinates and trains part-time non-contracted classified employees in delivery of student services at the Center. Acts as liaison between the Benton Center, Student Services, and Student Leadership.

Required Qualifications:

Position requires a high school diploma or equivalent, plus the equivalent of three years full-time experience in general office or related area.

Preferred Qualifications:

An Associate’s degree in education, business, or a related field is preferred. The equivalent of two or more years full-time experience in a collegiate setting is preferred.

Physical Requirements and Working Conditions:

Position spends majority of work day alternating between working at desk and assisting students at counter. Requires periods of extended standing and occasional lifting of light to medium weight materials (10 to 50 pounds). Requires good hand, arm, and finger dexterity to operate computer keyboard, typewriter, or other office equipment. Requires visual acuity to read words and numbers. Requires hearing and speaking ability sufficient to carry on routine conversations in person or over the phone.

Work is normally performed in an office setting with little or no exposure to health and safety hazards. Extensive time is spent working at a computer. May require travel to various locations. Position works five, 8 hours days, and may require some early/late hours.

Essential Duties:

Coordinates registration services between the Albany Campus and Benton Center staff. Admits and registers students. Participates in Albany campus registration related scheduling meetings and events. Provides information about the unique requirements of Benton Center registration services. Relays information to Benton Center staff to assist with registration processes.

Assists the Regional Director (Benton Center Director), Registrar, and staff to identify and resolve problems within admissions and registration. Arranges and maintains registration environment for staff and students to provide efficient, friendly service. Monitors and orders registration materials and supplies.

Oversees part-time, non-contracted classified employees and facilitates staff meetings. Recruits hires, schedules, and assigns work to part-time registration staff. Monitors part-time budget and reports budget information to the director.

Trains part time, non-contracted classified employees for front counter services, including registration, cash handling, and other student transactions. Ensures all office staff are aware of all current LBCC and Benton Center policies and procedures concerning registration and handling of cash and credit transactions. Develops, updates and maintains training materials in accordance with current procedures.

Oversees completion of cash reconciliation for registration and campus store. Maintains the security of cash and checks at the registration counter. Serves as back-up for bank deposits as needed.

Coordinates with Student Life and Leadership, Student Student Services, and Institutional Equity, Diversity and Inclusion Center, and the Benton Center staff to plan student-centered activities. Maintains student lounge displays to ensure they are current, informative, and attractive.

Maintains registration and campus store records as needed. Answers general questions and provides information to students, staff, faculty and the public. Collects tuition and fees. Answers questions about college procedures, requirements, and class schedules. Provides specific class information including location, instructor information, etc. Processes third party transfers and charges. Assists with researching and resolving problems with student registrations.

Works with the Regional Director to establish Registration Office hours and dates. Coordinates regularly with the Center Coordinator, staff, and students.

Serves as back up to other center administrative staff to provide support to instructors, such as assistance with media set-up, Banner, Aviso, or Webrunner information, class lists, late enrollments, classroom materials, or supplies.

Sells pottery and recycled clay for the LBCC Foundation Ceramics Fund. Collects testing fees for proctored and placement tests.

Creates, edits, copies, and distributes a variety of documents, including correspondence, reports, instructional materials, etc. Makes temporary signs and posters to inform public, college and center staff, and students of registration and student activity information. Works with administrative staff on relevant content for the digital reader board and bulletin board displays.

Coordinates with other internal stakeholders, including Academic Foundations, Extended Learning, Driver’s Education, and Parenting Education departments. Monitors other related duties in support of the Center, including records retention.

Participates with other staff in developing and implementing process improvements to enhance customer service. Participates in Center and College committees and task forces.

Performs other related duties as assigned.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:

1) Resume

2) Cover Letter

3) Academic Transcript-optional

Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “Academic Transcript Information” on the Employment Opportunities home page for more information and a list of agencies which perform this service.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date: 06/02/2021 Full-time or Part-time Full-time, Fiscal Year (Contracted with Benefits) Number of hours/week: 40 Posting Date: 04/30/2021 Closing Date: 05/14/2021 Open Until Filled: Yes Salary Grade 15 Salary/Rate

Starting annual salary is $39,283 for a 1.0 FTE, 245 position day contract, plus comprehensive benefit.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this position? Please select one.
   • Mid-Valley Sunday Newspaper
   • Lebanon Express Newspaper
   • Oregonian Newspaper
   • Latinos in Higher Education
   • HERC-Higher Education Recruitment Consortium
   • indeed.com
   • Chronicle of Higher Education Online
   • State Employment Department
   • LBCC Employment Opportunities Website
   • Eugene Register Guard Newspaper
   • Other Online Website (specify below)
   • Other (specify below)
2. If you selected other above, please specify the website or other resource from which you learned of the position.
   
   (Open Ended Question)
   
   

Required Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Academic Transcript
2. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4