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Associate Dean for Technical Services and the Budget

Fairfield University
Connecticut, United States
Salary Not Specified
Start date
May 4, 2021

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Position Type
Faculty Positions, Education, Education Administration & Leadership, Professional Fields, Library & Information Sciences, Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Other Business & Administrative Affairs, Executive, Other Executive
Employment Type
Full Time
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Job Description:

DIVISION: Academic

DEPARTMENT: DiMenna-Nyselius Library


Serve on the Library’s Leadership Team and assist with the overall administration of the library. Manage library operations in the absence of the Dean. P rovide leadership, management, and strategic direction for the functional areas of Collections, Cataloging, Interlibrary Loan, Systems, the Institutional Repository, and Archives & Special Collections . Responsible for the fiscal planning, reporting, and management of the Library's budget and endowments. Supervise and support staff. Participate in the library’s faculty partnership program as a functional specialist. Engage in the professional work of the library.

UNUSUAL WORK CONDITIONS: Physical requirements: mobility; must be able to lift materials off shelf. Requires some evening and weekend hours.


EDUCATION: Graduate degree in Library & Information Science (MLS or equivalent) from an ALA-accredited program, second Master’s in subject-specific field, or equivalent experience, is preferred.

ESSENTIAL EXPERIENCE: Five or more years of increasingly complex and responsible professional academic library experience. Demonstrated supervisory experience.

REQUIREMENTS: Demonstrated skills and knowledge of academic library management and organization, and academic library budgets. Strong leadership and decision-making skills. Ability to lead organizational change, inspire innovation, and delegate responsibility appropriately. Ability to ensure confidentiality around sensitive issues. Ability to lead in a shared decision-making environment. Demonstrated commitment to diversity, equity, and inclusion. Strong commitment to service. Proven commitment to nurturing staff development and professional growth. Ability to create effective goals and objectives and help others do the same. Excellent organizational and time management skills. Experience in manipulating data in order to analyze, customize, and format appropriate reports. Demonstrated knowledge of integrated library systems. Demonstrated ability to communicate, both orally and in writing, to a variety of audiences.


  • Experience with Workday finance module.

  • Experience with the following library systems: ALMA/Primo or other discovery platforms, EZproxy, Springshare, bepress DigitalCommons, and OCLC's Illiad, Connexion and Worldshare.

  • Knowledge of copyright and intellectual property rights related to e-resources.


  • Collection Strategies Librarian

  • Metadata Strategies Librarian

  • Systems Librarian

  • University Archivist

REPORTS TO: Dean of the Library and University Librarian


  • Serve on the Library’s Leadership Team. This includes:

  • assisting the dean and the other associate dean with the overall administration of the library, which may include policy development, administrative decision making, strategic planning, assessment, personnel matters, fiscal resource management, facilities management and planning, etc.,

  • working to enhance the library’s leadership role within the Fairfield University community,

  • coordinating communication across the library to foster an environment of collegiality and respect,

  • encouraging collaboration among teams and departments within the library to ensure quality experiences for users of the library’s collections and services,

  • preparing reports and presentations for internal and external constituencies,

  • collaborating with the assessment librarian on quantitative and qualitative assessment activities to support data driven planning and decision making in order to connect the Library’s strategic initiatives to the University’s mission.

  • Manage library operations in the absence of the Dean of the Library, and represent the dean as needed, at local, regional, and national meetings.

  • Oversee library budget and expenditures. This includes:

  • analyzing, preparing, monitoring, and reconciling the overall library budget,

  • preparing periodic financial reports, as necessary,

  • negotiating contracts/licenses to purchase and/or lease content,

  • overseeing and approving payments from the library budgets and endowments.

  • Provide leadership, management, and strategic direction for the functional areas of Collections, Cataloging, Interlibrary Loan, Systems, the Institutional Repository, and Archives & Special Collections. This includes:

  • encouraging teamwork, full utilization of all existing systems, and exploration of emerging technologies and web development,

  • overseeing Library-wide efforts regarding physical collections and space utilization,

  • overseeing the development, management, and preservation of the library’s collections and related systems with a continued focus on enabling and enhancing the discovery of these collections which support the teaching, learning, and research activities of students and faculty,

  • guiding the development and application of analytical methods to assess and describe trends in collections expenditures and use,

  • coordinating the lifecycle of library resources from the point of acquisition through to discovery and use, and working across the library to improve workflows and enhance user experience,

  • providing oversight and strategic maintenance of the institutional repository,

  • possessing the ability to communicate well about budget and technical services priorities,

  • serving as an advocate for the library and university by participating in local, regional, and national professional events, including committees and professional development activities,

  • developing and implementing library policies and procedures,

  • establishing priorities for departmental projects and workflow.

  • Supervise and support staff. This includes:

  • recruiting, hiring, and training staff,

  • coaching and mentoring staff, as appropriate,

  • meeting with all staff members individually and as a department/unit on a regular basis,

  • overseeing the flow and quality of work, and schedules for staff,

  • communicating effectively with staff concerning department and library-wide matters,

  • evaluating staff performance.

  • Participate in the library’s faculty partnership program as a functional specialist.

  • Engage in the professional work of the Library. This includes:

  • participating in the discussion and formulation of library policies, procedures, in the resolution of problems, and dissemination of information,

  • monitoring developments in librarianship through attendance at meetings and workshops, membership in professional associations, and the reading of professional literature,

  • promoting an image of efficiency, professionalism, and courtesy throughout the University community and consistent with the Library’s mission,

  • contributing to the public relations and marketing of the Library,

  • acting as a responsible committee and/or task force representative,

  • attending staff meetings as requested,

  • communicating effectively with supervisor concerning pertinent Library and/or University matters,

  • hiring, training, and supervising student workers as necessary.

  • Promote safe and secure working conditions. This involves:

  • promoting the proper utilization of equipment, materials and staff,

  • notifying supervisor immediately of any unsafe working conditions.

Perform other related duties as related or dictated by responsibilities.

Duties may be changed and/or be added at any time.


The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.


Academic - Admin

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to
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