Academic Department Associate - Information Systems

Posting Details

Recruitment Number

1035

Working Title

Academic Department Associate - Information Systems

Position Type

Staff/Administrative

Appointment Percentage

50

Division/College

College of Business Administration

Description of College / Department / Program / Division / Unit

The College of Business Administration is one of three colleges at the University of Wisconsin-La Crosse. The CBA consists of six academic departments and one non-academic department, which is the Small Business Development Center.

Position Summary

Reporting directly to the Chair of the Information Systems Department, this position provides administrative support to the department.

Required Qualifications

• Minimum of high school diploma.
• Administrative support experience.
• Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars.
• Demonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement records.
• Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms.
• Excellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptions.
• Demonstrated ability to work independently and collaboratively, and set priorities to meet the demands of the position.
• Demonstrated ability to use discretion and good judgment regarding confidential information.

Preferred Qualifications

• 5+ years administrative support experience.
• Experience in higher education, particularly in the UW system.
• Associate degree or professional certification.
• Office management experience.
• Proficiency with software and web-based applications, Office 365 and UW System utilized software.
• Knowledge of budget and appropriation structure, inventory/record keeping.
• Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cards.
• Ability to plan, assign, and supervise the work of others (student supervision).
• Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
• Ability to meet and work effectively with people across multiple levels of the organization.

Physical Demands

Not applicable.

Working conditions and environment

Office setting

Miscellaneous Information

Not applicable

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Registration/Curriculum Management for the Department

Duties to Support Responsibility

• Assist Chair in creating class schedule and scheduling classrooms for the semester in response to various parameters, i.e. room availability, course conflicts, faculty schedules, enrollment management, etc.
• Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to textbook rental and bookstore, including assisting faculty with ordering course materials.
• Serve as the department liaison for the administration of the student evaluation of instruction.
• Establish and/or maintain proficiency with the software associated with classrooms, course materials, curricular and catalog changes and development.

Percentage Of Time

30

Essential

Yes

Responsibility Statement

Office Management and Administrative Support

Duties to Support Responsibility

• Represent and act as first point of contact for the Information Systems department.
• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.
• Manage the departmental office, including processing mail and ordering supplies.
• Make arrangements for meetings, lectures, interview candidates, workshops, and department events.
• Assist faculty with their service obligations related to their university roles (second to primary support for teaching and scholarship).
• Assist with the collection of information/data for departmental reports and Promotion, Retention and Tenure committee as needed.
• Manage and coordinate other office activities as they relate to departmental faculty/staff, including travel.
• Assist chair of Search & Screen Committee with work related to the recruitment of faculty/academic staff members.
o Keep appropriate documentation of budgetary needs during hiring process.
o Assist in the orientation of new faculty and staff to the department and division.

Percentage Of Time

30

Essential

Yes

Responsibility Statement

Budget and Records Management

Duties to Support Responsibility

• Manage department financial transactions in consultation with the department chair.
• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Oversee all accounts, including grants and faculty start-up.
• Establish and/or maintain proficiency with the software associated spreadsheets and budgeting software.

Percentage Of Time

20

Essential

Yes

Responsibility Statement

Supervision of Student Workers

Duties to Support Responsibility

• Hire, train, schedule tasks/hours, and supervise student workers.
• Verify and submit hours on the appropriate software and review budget regularly.

Percentage Of Time

10

Essential

No

Responsibility Statement

Miscellaneous

Duties to Support Responsibility

• Assist faculty, in collaboration with department chair, in numerous areas associated with instruction and creativity and scholarship including scheduling rooms, computers/software requests, grant support, etc.
• Occasional administrative support for college-level needs if departmental time demands allow for flexibility.
• Establish and maintain department files.
• Assist with department events and public relations by updating web site, brochures, etc.
• Other duties as assigned by supervisor.

Percentage Of Time

10

Essential

No

Posting Detail Information

Special Instructions

Posting Date

05/06/2021

Close Date

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

06/21/2021

Position Contact Name

Peter Haried

Position Contact Email

pharied@uwlax.edu
Required Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter/Letter of Application
3. Reference Contact Information

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).