Project Coordinator

Position Information

University Code 15214 University Title Senior Development Specialist 1 University Job Family Development ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Local Working Title Project Coordinator Position Number 574580 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Exempt Employee Group University Employee Department Development Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

The office of Development and Alumni Relations ( DAR ) seeks an organized and friendly Project Coordinator to join a fast-paced team that ensures the success of DAR in key functional areas. The Project Coordinator serves as the main point of contact for the Sr. Associate Vice President for Development and the principal giving, gift planning, university development, corporate relations and foundation relations teams. The Project Coordinator manages projects for the office, and provides development and event support. Additionally, the Project Coordinator is responsible for drafting communications, agendas, and briefings and is responsible for managing the calendar for the Sr. AVP .

General duties include:
• Plan and manage events (including A-10 Tournament alumni events).
• Serve as the liaison between the University Development team, departments, schools/units, and marketing/communication for regional events and salon dinners.
• Draft event briefings for the President’s Office in collaboration with the SAVP
• Collaborate and lead logistics for hosting the Siegel Center donor suite including ticking to donors, alumni, and staff, staffing for the suite.
• Track division project and goals and maintain accurate records.
• Provide administrative, calendar and travel support in the areas of principal giving, university development, gift planning, corporate relations, and foundation relations.
• Support tracking and analysis of top donors through spreadsheets and other systems.
• Perform all fiscal activities for office, including purchase card reconciliation, process travel authorizations and reimbursements.

As a team member, you will:

• Demonstrate appreciation for the mission and aspirations of VCU and VCU Health.
• Display a strong commitment to organizational success and delivering on individual responsibilities as a university citizen.
• Demonstrate a commitment to the pursuit of excellence, high achievement and ongoing professional development by proactively seeking opportunities to develop new capabilities, skills, and knowledge
• Establish, cultivate and maintain collaborative working relationships with internal partners.
• Demonstrate a commitment to the highest quality service to internal and external communities.
• Demonstrate an open-minded approach to understanding people from all backgrounds, identities, abilities, perspectives and experiences.
• Reflect DAR’s and VCU’s core purpose and values.

Minimum Hiring Standards

• Undergraduate degree or the equivalent experience
• Strong collaboration, written, oral, and data-analysis skills
• Previous experience supporting an executive in a fast-paced, highly complex environment
• Outstanding organizational and time management skills
• Ability to interact with executive level administrators at all levels of internal and external constituencies
• Proven record of team work and collaboration, including the ability to establish strong networks within a complex organization
• Mastery of project management software, Microsoft Office, and database applications.
• Ability to travel, work evenings and weekends depending
• Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a university professional at VCU .

Preferred Hiring Standards

• 5 years of experience supporting an executive
• Experience working in for an institution of higher education or a non-profit organization
• Experience donor database systems
• Experience with event management systems
• Previous experience working as a project manager or in project management.

Required Licenses/ Certifications Anticipated Hiring Range Commensurate with experience Application Process/Additional Information

Visit support.vcu.edu/talent/ to learn more about working for the VCU Development and Alumni Relations.

Campus Monroe Park Campus Hours/Week 40 Normal Work Days/Hours M-F; 8 a.m. - 5 p.m. Job Open Date 05/05/2021 Posting will close on or before Open Until Filled Yes Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link https://www.vcujobs.com/postings/105852 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Describe your experience in organizing projects.
   
   (Open Ended Question)
   
   
2. * How many years of executive level support experience do you have?
   • Less than one year
   • 1 - 3 years
   • 4 - 6 years
   • 7 - 10 years
   • 10 plus years
3. * Briefly describe your role in the creation or management of a major event.
   
   (Open Ended Question)
   
   

Optional & Required Documents
Required Documents

1. Cover Letter/Letter of Application
2. Resume

Optional Documents