Payables/Expenditure Processing Associate, University at Buffalo Foundation, Inc.

Position Summary

The Payables/Expenditure Processing Associate is responsible for processing disbursement vouchers for payment. This includes auditing vouchers for compliance with donor, IRS and other externally imposed restrictions, adequate documentation, and business purpose, verifying availability of funds, mailing out checks and scanning vouchers.

Responsibilities for this position include, but are not limited to:
• Process disbursements for payment including:
o Auditing voucher for compliance with donor, IRS and other externally imposed restrictions
o Auditing voucher for proper documentation and business purpose
o Auditing voucher in accordance with University and UBF policies and procedures
o Staying current on changes in regulations for processing various types of payments
o Verifying availability of funds
o Tracking encumbrances
o Sending out payments to vendors
o Attaching images of disbursement requests to financial system

• Vendor Maintenance
o Submit requests for new vendors with appropriate documentation
o Submit requests for vendor changes

• Customer Service including:
o Ability to communicate verbally, through email and in writing with account holders
o Willingness to focus on customer service as a top priority
o Ability to work with demanding account holders

• Verification of Payroll
o Approval of quarterly encumbrances
o Approval of bi-weekly timesheets

• Familiarity with State Purchasing system (eReq/Shop Blue) to:
o Review/approve or reject purchase orders created by units
o Answer unit questions regarding use of eReq/Shop Blue process for regular disbursement requests
o Encumber purchase order amounts for eReq
o Process vouchers in Shop Blue

• Familiarity with Concur expense report system to:
o Audit employee accounts payable expense reimbursements
o Audit and approve American Express purchasing card transactions

• Familiarity with SIRI application to:
o Encourage account holders to use SIRI
o Assist account holders with using SIRI

The Payables/Expenditure Processing Associate reports directly to the Accounts Payable/Expenditure Processing Manager.

About the University at Buffalo Foundation
The University at Buffalo Foundation ( UBF ) plays a vital role in helping UB establish, enhance and expand its reputation as a leading public research university. As a private, independent organization, UBF assists in the acquisition of strategic assets, investing and providing resources, and providing a variety of services for the UB community.

Minimum Qualifications

Associate’s degree in accounting/business or equivalent accounts payable experience required.

The Payables/Expenditure Processing Associate shall possess an ability to grasp and stay on top of changing regulations for processing various types of payments and provide customer service to account holders.

Preferred Qualifications

Bachelor’s degree in accounting/business strongly preferred. Customer service focus is desired. Proficient in use of Microsoft Office Suite, especially Microsoft Excel.

For more information, click the "How to Apply" button.