Requisition ID: req3171
Job Title: Clinical Coordinator
Department: Vet., Imaging & Surgical Tech
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Exempt
Compensation Type: Annual
Schedule: M-F, 8am-5pm; additional hours as necessary
Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes.
With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.
The Clinical Coordinator will report to the Chairperson of the VIST department and provide Clinical Supervision to practicum students in the Veterinary Technology Program. The Clinical Coordinator will also coordinate the placement of students into practicum sites, execute contracts, and have oversight of internship training and evaluations.
Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Creating an Inclusive Environment, Planning and Organizing, Building Relationship, Adaptability,
ESSENTIAL JOB FUNCTIONS
Carries out mission, vision, and values established by Columbus State Community College (CSCC) and the Veterinary Technology Program. Establishes a plan for student practicums each semester for day and evening programs. Builds a calendar aligned with the college calendar to begin placing students out into clinical sites. Obtains the number of students for the upcoming practicum experiences. Sends out the approved clinical site list and Student Planning form (Dream Sheet) to the students with a specified due date of return. Builds spreadsheets for each practicum for that semester with the information obtained on the Student Planning form. Develops the course syllabus and revises for every semester, clearly identifying course objectives and the Essential Task List. Contacts each clinical site individually to inquire if the site would like to host a veterinary technician student for their practicum.
Effectively place student in practicum sites that staff a licensed veterinarian or a credentialed veterinary technician that must supervise the student. Ensures the clinical site has a current CSCC Clinical Affiliation Agreement (contract) in place. Answers all questions from hospital management concerning the practicum and the contract. Establishes new practicum sites and student placements in response to curriculum needs. Confirms student practicums and practicum sites with a contract prior to the start of each semester
CLERICAL & ADMINISTRATIVE
Maintains continuously and accurate records of student in practicums and completes record keeping of clinical hours. Ensures student compliance with practicum site evaluations and reviews all student evaluations to ensure the students are receiving and meeting established curriculum objectives. Maintains and revises all documents for student placement into practicum sites. Maintains confidential and sensitive information of students and practicum sites. Prepares CSCC Clinical Affiliation Agreement (Contract) by filling out the appropriate information on the document. Sends out contracts with instructions on how to sign and return to the Clinical Coordinator. Answers any questions relating to the contract. Work with hospitals that require an MOU and negotiate with the help of CSCC Legal the terms of the MOU. Return sign contracts or MOUs from practicum sites
STUDENT SUCCESS & SUPPORT
Prepares and disburses all documentation to students and their practicum sites. Develops spreadsheets in excel to track student placement and keep records on all communication with the students and practicum sites. Be available at all times for clinical and/or student issues, work with practicum sites with student issues, and work with students with practicum site issues. Track student progress and hours at clinical sites. Manage and monitor tracking sheet hours. Ensure students are meeting the required practicum hours. Download completed tracking sheets to student records. Review student performance evaluations by on-site supervisors, student evaluation of the experiences, and a final student performance evaluation. Participates in the CVETA Board review process, by ensuring that learners accessing learners in clinical activities.
Maintain contact with students and their on-site supervisors to monitor students' personal and educational experiences through personal visits and interviews by the program director or appointee.
COMMUNITY & COLLEGE RELATIONS
Participates in the overall accreditation/continuous quality improvement processes of the CSCC Veterinary Technology Program. Must have the ability to nurture respectful relationship with practicum site managers and supervisors and practice owners. Maintain and build community partnerships.
DIVERSITY, EQUITY & INCLUSION
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
OTHER DUTIES & RESPONSIBILITIES
Visit practicum sites to evaluate a student or practicum site performance. May work overtime as required to meet workload demands. Performs other duties as required.
USUAL PHYSICAL REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for periods of time, stands, and walks. Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts up to 10 pounds.
Typical office environment. Regular exposure to moderate noise typical to business offices. Must travel to various Columbus State campuses and sites.
Knowledge, Skills and Abilities:
Knowledge of: veterinary clinical practices; veterinary technician function in a clinical setting; Ohio Veterinary Medical Licensing Board (OVMLB) Practice Act; the American Veterinary Medical Association Committee on Veterinary; Technology Education and Activities (AVMA-CVTEA); business organizational culture; administrative functions; best practices in special education; academic discipline specialty; role of community college in higher education and the community; management principles; and educational administration; computer skills, including Microsoft Office and Excel; Blackboard; DocuSign.
Skill in: verbal and written communications; listening; organization; preparing reports; conflict management; application of job-related software; making presentations; college level teaching; planning and scheduling.
Ability to: work independently and demonstrate initiative; apply management principles to practical situations; facilitate a working collaboration with practicum sites; negotiate practicum site contracts and MOUs; maintain an effective working relationship with CSCC administrative, faculty, and staff, and other contacts; exhibit creativity in leading the development of curriculum; multi-task; work effectively with diverse student, staff, and faculty populations; maintain confidential and sensitive information.
Registered or Credential (RVT, CVT, or LVT) Veterinary Technician or DVM. Bachelor’s degree or higher. Minimum of four years’ experience in a veterinary clinical setting. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate.
Preferred Qualifications: Experience in providing clinical supervision preferred. Experience working in various areas of veterinary medicine preferred (i.e. specialties, clinical practice, research).