Administrative Associate IV

Employer
Texas A&M University Corpus Christi
Location
Texas, United States
Salary
Salary Not specified
Posted
May 06, 2021
Employment Level
Administrative
Employment Type
Full Time



Job Title
Administrative Associate IV

Agency
Texas A&M University - Corpus Christi

Department
Research and Innovation

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description
PURPOSE
  • Works under the general supervision of the Administrative Coordinator and provides advanced administrative support to the Division of Research and Innovation (R&I).


RESPONSIBILITIES
  • Provides advanced administrative support for Division of Research and Innovation (R&I) staff. Maintains office schedules and appointments as needed.
  • Provides information regarding R&I administrative procedures, services, or programs to internal and external stakeholders.
  • Assists in the development of R&I office procedures.
  • Assists in the planning of special events for R&I. Assists with set up for meetings, seminars, trainings, and other special events to include facilities, equipment, and catering as needed.
  • Follows all TAMU-CC Procurement Card (Pcard) and Travel Card guidelines and internal R&I policies to remain compliant in transactions and reconciliations. Makes travel arrangements, prepares itineraries, and processes all reconciliations for select R&I leadership within a timely manner.
  • Maintains a variety of R&I fiscal, administrative, and research records. Verifies, processes, and reviews R&I forms, reports, tables, and other documents.
  • Maintains R&I office reference materials including online office materials. Delivers, picks up, or receives documents, supplies, or materials as needed.
  • Supports in the coordination of the maintenance of R&I files, records, office supplies, equipment, and/or furniture.
  • Supports in the coordination of the general maintenance of offices, conference rooms, and other areas in the R&I suites.
  • Assists in the management and supervision of R&I student workers, including schedules, training, and approval of timesheets.
  • Exhibits polite and professional communication in person, via phone, e-mail, mail, and teleconferencing.
  • Processes and maintains complex confidential matters.
  • Performs other related duties as assigned.


QUALIFICATIONS
  • High School Diploma or GED.
  • Four (4) years of related experience in related field.
  • Additional education may be considered as a substitution for the minimum experience requirements.
  • Intermediate skills in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, and Teams).
  • Strong verbal and written communication skills.
  • Maintain attention to detail and utilizes sound judgement.
  • Strong interpersonal, problem solving, organizational, and time management skills.
  • Ability to multitask and work cooperatively with others.
  • Ability to work with sensitive information and maintain confidentiality.


PREFERRED QUALIFICATIONS
  • Associate's degree or higher.
  • Some knowledge of research administration, compliance, development, and outreach fields.
  • Higher education experience.
  • Experience with Concur, Workday, and other relevant software.
  • Experience with teleconferencing software.


PAY RANGE:
  • $15.87 - $17.57/hour


All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TAMUCC/Administrative-Associate-IV_R-037721

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