Scheduling Coordinator

Oregon, United States
Salary Not specified
May 05, 2021
Employment Level
Employment Type
Full Time

Scheduling Coordinator

Job no: 527376
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support

Department: Erb Memorial Union
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $15.81-23.49 per hour
FTE: 1.0

Review of Applications Begins
Position closes May 17, 2021

Special Instructions to Applicants
In order to help us with our selection, please upload a current resume and cover letter along with your answer to the following question:

This position assists with the coordination of non-academic events, activities and meetings - from inception to completion, with minimal supervision - overseeing all details for the use of over 200 reservable campus locations, such as the Erb Memorial Union, over 100 classrooms, and outdoor lawns/courtyards. Describe in detail experiences that demonstrate your ability to coordinate a wide range of logistics for events such as conferences, workshops, performances/presentations, cultural events and/or exhibitions.

Department Summary
Through the Division of Student Life, the University of Oregon provides an array of services and programs to help students benefit fully from their educational programs, and to help the University carry out its mission of research, teaching, and service. As a unit of Student Life, the Erb Memorial Union (EMU) through full use of its programs, facilities (220,000 square feet), personnel (over 80 full time staff, 350-400 paid and volunteer students), and budget (over $6 million) provides opportunity for enhancing the out-of-classroom experience of the student body, culturally, socially, educationally, and recreationally. Through full and complete utilization of its personnel, both students and staff, facilities and services, the EMU shall provide such programs as shall complement and supplement the academic program of the University.

Position Summary
The purpose of this position is to review, research, plan and facilitate the scheduling of University facilities for non-academic activities and events. Duties will include: communicate policies that govern use of University property to university departments, student organizations and individuals to ensure compliance with federal, state, county and UO laws, rules and regulations; perform lead duties in the development, implementation, and growth of a wide range of event management and coordination services; maintain historical and future data for events with scheduling priority and/or repeat needs (i.e., Orientation, Admissions and Advising programs, EMU administration, ASUO senate, UO Senate, UO Foundation, Commencement, HR annual recognitions, and events with a historical relationship to the EMU), acting as outreach to help ensure event success through advance scheduling and planning; developing/maintaining institution-wide compliance and operational relationships; training, research and report development/evaluation to assess success in service delivery and program expansion opportunities.

Minimum Requirements
  • Three years of office experience which included two years at full performance level and experience generating documents; and
  • Lead work responsibility or coordination of office procedures.

    Professional Competencies
  • Excellent organizational, interpersonal, computer and phone skills required.

    Preferred Qualifications
  • Experience and proficiency using database software systems.
  • Ability to learn and manage comprehensive computer software.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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