Presidential Aide/Executive Assistant to the President
- Employer
- California State University, Monterey Bay
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- May 5, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Presidential Aide/Executive Assistant to the President
Classification: Presidential Aide
Department Name: Office of the President
Job Number: MB2021-CE2688
Status: Open Until FilledApply today! Application Screening Begins: Monday, May 24, 2021.
Priority Screening Date: 05/23/2021
Recruitment Status: Apply today! Application Screening Begins: Monday, May 24, 2021.
Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and an Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,600 students.
The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below market rate campus housing and competitive salaries for faculty and staff.
PURPOSE:
The Presidential Aide/Executive Assistant reports directly to the University President and as directed performs a wide range of high-level administrative and support functions of a highly sensitive and confidential nature. These duties include, but are not limited to: coordinating and managing the internal administration of the Office of the President, support the President, the President's Cabinet, and facilitating and developing critical internal and external community relations. The Presidential Aide/Executive Assistant to the President works closely, as the primary liaison for the President, with other CSU campuses, CSUMB's leadership, as well as CSUMB Faculty, staff and students. The Presidential Aide/Executive Assistant manages the development and administration of the budget for the Office/Division of the President.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Other Functions:
Perform other job-related duties and special projects as assigned.
Knowledge, Skills and Abilities:
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education.
Ability to manage multiple assignments; prioritize and set deadlines, complete projects on schedule; identify appropriate applications of a wide variety of complex written policies and procedures; apply a high degree of judgement, discretion and initiative in coordination activities associated with the president’s office such as meetings, projects, executive personnel searches; reply to inquiries; gather information, conduct research, and prepare reports, letters, and policy statements; handle highly confidential and sensitive matters; communicate with the president appropriately; use tact and good judgement in responding to request for information and/or interpretation of policies or procedures; establish and maintain effective working relationships with high ranking campus administrators, community leaders, and the public; manage the president’s appointment calendar; maintain the budget; coordinate and evaluate the work of clerical and/or secretarial personnel assigned to the president’s office; and read and write at a level appropriate to the position.
Minimum Qualifications:
Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above or a combination of education and experience which demonstrates the knowledge and abilities listed above.
Specialized Skills:
Able to distinguish what duties and communications are highly sensitive and able to maintain confidential nature of work.
Preferred Qualifications:
Bachelor’s degree or equivalent and demonstrated experience in an executive level administrative support position that involved coordination of organizational workflow and priorities.
Knowledge of the California State University System. Experience working with diverse populations in an academic setting. Experience in handling sensitive materials and working in an office that deals with confidential personnel issues, including work with union and/or employee contracts.
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services.
Demonstrated technical literacy.
Special Conditions of Employment:
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- This position has been designated as a sensitive position with:
- access to, or control over, cash, checks, credit cards, and/or credit card account information;
- responsibility or access/possession of building master or sub-master keys for building access; and
- access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards)
- This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
PHYSICAL ENVIRONMENT:
Typical office environment with standard equipment and tasks. May be required to work remotely, and occasional evenings or Saturdays. Position is required to work at a computer/video display terminal and desk for extended periods of time. Travel required between campus offices and off-campus locations. Requires occasional travel between campus offices.
Compensation and Benefits:
POSITION INFORMATION:
- Type of Appointment: Full-Time, Probationary
- Collective Bargaining Unit: Confidential Classes
- Anticipated Campus Hiring Salary: High $5,000’s/month to low $6,000’s/month
- CSU Salary Range
- FLSA Status: Exempt
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits C99. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing.
How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6205
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
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