Assistant Controller, Waukesha

Wisconsin, United States
Salary Not specified
May 03, 2021
Employment Level
Employment Type
Full Time

Assistant Controller, Waukesha

General Information
  • Job Title:Assistant Controller
  • Location:
    • 100 N East Ave
    • Waukesha, WI, 53186
    • United States
  • Employee Type:Administrative Staff
  • Job Category:Business Office, Staff
  • Required Degree:4 Year Degree
  • Manage Others:Yes


  • Responsibilities:
    • Supervise professional staff members within accounting and student accounts staff
    • Serve as a working manager
    • Assist the Associate Vice President for Finance and Administration with the management and oversight of accounting operations, Accounts Payable, cash management, payroll, and student billing/receivables
    • Oversee the training and development of the finance staff, delegate duties and authority to meet departmental needs and organizational goals.
    • Assist in establishing the annual budget for the Business Office and the University
    • Monitor the annual budget and collaborate with departments to identify budget trends
    • Administer the accounting of the University's endowment, annuity, and other restricted funds
    • Accountable for ensuring that policies and procedures (internal controls) are in place to provide reasonable assurance that company assets are protected
    • Assist with preparation of quarterly and annual financial statements including all necessary schedules, reconciliations and allocations
    • Work with the finance team to prepare workpapers for various audit and compliance requirements
    • Supervise the completion of Federal and State tax reporting requirements
    • Oversee the operation of accounting, disbursing and collecting of federal and private loan funds.
    • Monitor and analyze the collection of University receivables
    • Research and respond to inquiries from faculty/staff regarding financial operations, policies, procedures, and reporting
    • Collaborate with various University functions such as Student Organizations, Athletics and Academic areas to ensure that accounting records properly reflect new programs and initiatives
    • Complete surveys and reporting of financial information to outside agencies and governmental bodies
    • Understand and facilitate usage of computer systems used in financial operations including software upgrades, conversions, programming enhancements and table maintenance
    • Work with ITS personnel in developing and enhancing financial operations computer systems
    • Perform other duties as assigned


    Education and/or Experience:
    • Bachelor's degree in Accounting, Finance or related business field required; masters degree preferred
    • Current CPA licensure preferred
    • 5 years of progressively increasing responsibility in the accounting field
    • Knowledge of nonprofit entity accounting desired

    Technology Skills:
    • Proficient with computerized software systems and databases
    • Proficient in Microsoft Office Suite
    • Experience with Jenzabar or Campus Management database preferred

    Human Relation Skills:
    • Excellent interpersonal skills
    • Effective telephone etiquette, verbal and written communication skills
    • Ability to work effectively and positively with members of the university's many constituencies
    • Able to maintain confidentiality
    • Able to work and make decisions independently
    • Possess exceptional Customer Service skills, including tact and friendliness
    • Able to multi-task
    • Candidates must be willing and able to support and advance the">University mission

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