Academic Affairs Specialist (Temporary One Year ONLY) CMS
- Employer
- Antelope Valley College
- Location
- California, United States
- Salary
- Salary Commensurate with experience
- Date posted
- May 3, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration
- Employment Level
- Non-Tenured Track
- Employment Type
- Part Time
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Antelope Valley College
Academic Affairs Specialist (Temporary One
Year ONLY) CMS
Salary: $4,948.59 Monthly
Deadline: 5/12/2021 11:59 PM
Pacific
Complete job description and application
available online at: http://50.73.55.13/counter.php?id=198370
DESCRIPTION
Under the general supervision of the Vice President
Academic Affairs performs professional work in implementing
curriculum actions in the preparation and dissemination of the
college catalog and schedules; prepares reports and conducts
research and analysis for projects; compiles adjunct instructor pay
data through reports and coordinates with HR/Payroll departments
for processing; defines and analyzes problems, recommends and
implements computer-based and other solutions; provides varied
program assistance to the overall instructional program; and
performs related work as required.
REPRESENTATIVE DUTIES
• Coordinates, prioritizes, and completes activities
related to curriculum changes, production and maintenance of the
college schedules of classes and catalog, and requirements for
state reporting; ensures integrity of the Banner schedule and
catalog databases which supports schedule building, registration,
FTES and MIS reporting, faculty load and pay. (E)
• Provides informational support to the AP&P
committee (co-chairs) regarding curriculum procedures and past
practices. (E)
• Interprets and applies college policy and faculty
union contract specifics; calculates full-time faculty load
including determination of additional pay which is forwarded to
payroll; facilitates adjunct instructor pay through reports and
assistance to HR, payroll and division offices. (E)
• Gathers, researches, provides or handles documents,
data or information related to bargaining positions and negotiation
proposals. (E)
• Creates full-time faulty absence report for HR
following established practices. (E)
• Researches information; creates queries, compiles
data and prepares a wide variety of periodic and special
statistical reports related to instructional activities;
investigates database issues and determines appropriate course of
action. (E)
• Interfaces with faculty, administration, and staff
to provide information and assistance regarding the instructional
program. (E)
• Serves on teams assigned small to large campus
changes including making calendar changes to the condensed
calendar, changes to the faculty contract pay process, and changes
to registration due to technology. (E)
• Serves on variety of committees as required.
(E)
• Performs other duties as may be assigned.
(E = indicates essential duties of the position)
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE: Any combination
equivalent to:
• two years of college-level course
work in business, secretarial science, office management or related
field and
• five years increasingly responsible office
assistance experience.
OTHER INFORMATION
KNOWLEDGE OF:
• Organization, policies and
procedures of an assigned area of educational administration.
• Modern office practices, procedures and
equipment.
• Financial and statistical record-keeping
techniques.
• Correct English usage, grammar, spelling,
punctuation and vocabulary.
• District organization, operations, policies and
objectives.
• Oral and written communication skills.
• Applicable sections of State Education Code and
other applicable laws.
• Interpersonal skills using tact, patience and
courtesy.
• Telephone techniques and etiquette.
• Public relations techniques.
ABILITY TO:
• Provide complex administrative support to the head
of a major functional district-wide activity.
• Plan, organize, coordinate and participate in
complex clerical operations specific to the administrator's
assigned areas of responsibility.
• Read, interpret, apply and explain rules,
regulations, policies and procedures.
• Type at 55 words net per minute from clear
copy.
• Work independently with little direction.
• Establish and maintain cooperative and effective
working relationships with others.
• Create working timelines and meet critical
deadlines.
• Maintain records and prepare reports.
• Analyze situations accurately and adopt an
effective course of action.
• Communicate effectively both orally and in
writing.
• Operate a computer terminal to enter data, maintain
records and generate reports.
• Operate a variety of office equipment such as a
word processor, calculator, and copier.
• Make arrangements for meetings.
• Train and provide work direction to others.
• Make accurate mathematical calculations.
WORK DIRECTION, LEAD AND SUPERVISORY
RESPONSIBILITIES: Provides work direction to
Academic Affairs Technician.
CONTACTS: Co-workers,
administration, faculty, and other campus wide staff.
For a complete listing and details of all
open positions and how to apply, select the HR & Employment
link on the AVC Web site at https://www.avc.edu/administration/hr/employment
or contact the Human Resources Office at (661) 722-6311;
Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster,
CA 93536.
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