Part-Time Specialist III, Business Services

Employer
Lone Star College
Location
Texas, United States
Salary
Salary Not Specified
Posted
Apr 30, 2021
Employment Type
Part Time


Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

  • One LSC
  • Student Focused
  • Own It
  • Advance Equity
  • Cultivate Community
  • Choose Learning


The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance .

Campus Marketing Statement

Lone Star College-North Harris

Lone Star College offers high-quality, affordable academic transfer and career training education to 99,000 students each semester. LSC is training tomorrow’s workforce today and redefining the community college experience to support student success. Stephen C. Head, Ph.D., serves as chancellor of LSC, the largest institution of higher education in the Houston area with an annual economic impact of nearly $3 billion.

LSC, which consists of seven colleges, ten centers, two university centers, Lone Star Corporate College and LSC-Online, is continuously named Great Colleges to Work For by the Chronicle of Higher Education. To learn more, visit LoneStar.edu.

Lone Star College-North Harris, nestled on 200 acres of piney woods, is the original and largest college in the Lone Star College System family. Serving the community for more than three decades, LSC-North Harris offers more than 60 programs of study, including university-transfer and numerous education courses and programs. LSC-North Harris is keenly focused on leading-edge technology in emerging technical job fields.

Campus address is 2700 W.W. Thorne Drive, Houston, TX 77073.

Job Description



PURPOSE AND SCOPE:

T he PT Specialist III issue s procurement cards, provide s assistance and training, audit s transactions to adhere to policy and procedures, run s reports, analyze s data, and report s audit findings to administrator s . He or She p rovide s assistance and training for purchasing, Accounts Payable and credit cards to campus personnel and division managers. He or She t rain s travel and expense prepay auditor on financial module and procedures and act s as backup. The Specialist III is r esponsible for cash handling and accounts receivable (A/R) of student accounts. He or She e xecutes job duties to ensure effective operations of department. He or She r eviews and analyzes reports, records, and directives, and confers with others to obtain data required for department activities. He or She p rovides guidance to students, LSC Student Services, and LSC Financial Aid with regard to tuition, fees, payment plans, and collections efforts.

ESSENTIAL JOB FUNCTIONS:

  • Analyze financial procurement card accounts and transactions . Report and record violations. Issue procurement card and travel and expense credit cards. Maintain credit card spreadsheets and data.
  • Provide training and assistance on purchasing guidelines to requestors and division manager s. E nter requisitions and contract for business services. P rovide assistance with office of general counsel contracts and procedures.
  • P rovide instruction and direction to campus personnel on accuracy of direct pay request and accounts payable guidelines. Verify for accuracy and process direct payments for processing.
  • Train and assist Travel and Expense . Prepay Auditor for Travel and Expense module as SME . Act as backup to Prepay Auditor for travel and Expense module .
  • Create Budget journals and JE's . Perform year - end processes . Serve as back-up for campus business office journal entries, bank deposits and general ledger reconciliations. Create General Ledger journals such as transfer funds from suspense accounts to corresponding accounts.
  • Assist students with account finance and payment activities associated with receivables, billing and collection activities.
  • Manage third party billing, collection and reporting functions on student accounts to ensure accuracy and timeliness
  • Review, validate and adjust student accounts for tuition waiver and fees in accordance to state and financial aid guidelines.
  • Assist cashiers with daily functions as needed. Record refund monies for vending machine. Request vendors to deliver refunds.
  • Sit on various campus hiring committees for staffing coordination and selection .
  • Record students receivables payments and balancing at the end of work session. Prepar e student receivables deposits.
  • Deliver instructions to students to set up payment plans online. Assist some student with manual payment plans. Deliver instructions to students and provide assistance in fill ing out Financial Agreement Responsibility . Deliver instructions to students and provide assistance in obtaining 1098t forms . Deliver instructions to students and provide assistance in creating a refund profile online.
  • Deliver instructions to employees to fill out employee waivers. E mail employee waiver form s to employees upon request and enter waivers into system.
  • Assist students by putting different waivers into the system such as dual credit, Early College High School, State Waivers, Police and Firefighters waiver, etc.


  • KNOWLEDGE, SKILLS AND ABILITIES:

    • Requires detailed analytical skills and a high level of accounting skills and knowledge
    • Proficiency in use of personal computer workstation with standard software applications
    • Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
    • Excellent interpersonal relationship and communication skills
    • Ability to organize functions to ensure compliance with deadlines and regulatory requirements
    • Ability to transfer knowledge to subordinates and higher authorities; Ability to determine the approach for doing the work
    • Ability to work in an environment that may have unpredicted requirements or demands
    • Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
    • Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; Ability to determine the problem and create an individual solution
    • Ability to prepare and or process purchase orders
    • Ability to make recommendations that affect the budget


    PHYSICAL ABILITIES :

    The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

    WORK SCHEDULE AND CONDITIONS:

    • Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
    • Interface with internal and external contacts as needed to carry out the functions of the position
    • Work is performed in a climate-controlled office with minimal exposure to safety hazards


    REQUIRED QUALIFICATIONS:

    • High school diploma or GED


    Salary

    Hourly Pay Rate is $13.19.

    Benefits Marketing Statement

    By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

    Special Instructions

    Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

    If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

    You must limit your file name for any attachment to 40 characters or less.

    How to Apply

    ALL APPLICANTS MUST APPLY ONLINE ONLY

    We will not accept application material received via fax, email, mail, or hand delivered.

    Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

    If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

    Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

    More information on the E-Verify program is available at www.dhs.gov/E-Verify .

    Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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