Job no: 233787-AS
Work type: Staff-Full Time
Location: Madison
Categories: Event Planning, Program Coordination, Management/Supervisory, Office & Administrative Support, Project Management, Other

Position Summary:

This position provides direct executive-level management support to the Dean of the School of Pharmacy (SOP) and coordinates the administrative activities of the Dean and their office. Through supervision and delegation of tasks to the administrative support in the Dean's office, this position oversees the coordination and organization of the Dean's schedule and providing support to the school priorities and projects. The position supervises an administrative staff person who executes the day-to-day operations of the office.

This role serves as a liaison to the school's leadership team, interpreting and prioritizing issues and tasks that arise and referring them to the appropriate person.

This position acts as a Dean's office contact to SOP administrators, chairs, faculty, staff, students, outside organizations, media, political representatives, and other members of the community. The incumbent will demonstrate exceptional customer service by establishing and maintaining effective professional relationships within the SOP, UW-Madison, and other stakeholders.

The responsibilities require substantial independence of planning, decision making and action, often involving delegation of aspects of work to others. The incumbent is expected to utilize a considerable amount of independent initiative and judgment, and a high level of administrative problem solving and analytical ability.

This position will report to the Dean and is responsible for the general supervision of the administrative staff (2) within the Office of the Dean. This position will institute and maintain sound administrative procedures to ensure consistency, fairness and compliance in operations.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required or equivalent experience.

Minimum Years and Type of Relevant Work Experience:

- Minimum of 1 year experience managing an office or unit that serves a large, diverse academic community.
- Proven ability to work effectively in a fast-paced, complex and dynamic environment.
- Strong analytical/problem-solving skills using sound judgment within policy parameters.
- Excellent project management skills with a strong attention to detail, and ability to multi-task with demanding timeframes.
- Proven ability to exercise patience and perseverance in stewarding the development of major projects.
- Must be tolerant of ambiguity and uncertainty as projects mature.
- Advanced technical and computer skills to support administrative functions including MS Office Suite with an emphasis on PowerPoint, Excel and database skills, electronic calendar management, various videoconferencing applications such as Zoom and email applications .
- Excellent writing skills with editing and proofreading ability.
- Strong communication and interpersonal skills to collaborate effectively with all levels of employees, both verbally and in writing.
- Proven ability to work independently and as a team member.
- Ability to use high-level discretion and maintain a high level of confidentiality.
-Supervisory experience with strong delegation skills.

- Working knowledge of University of Wisconsin policies and procedures.

Additional Information:

Work Schedule comments:
Flexibility in working hours is expected at times requiring working evenings and weekends.

The School of Pharmacy encourages applications from candidates whose skills and/or background prepare them to work effectively across socially diverse workforces and economic classes. Women and underrepresented minority groups are especially encouraged to apply.

The School of Pharmacy at UW-Madison is not able to provide sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please upload a cover letter detailing experience, and a current resume/CV.


Caleb Dewitt
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 30 2021 Central Daylight Time
Applications Close: May 16 2021 11:55 PM Central Daylight Time

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