Foundation Accounts Specialist

Position Information-Job Vacancy

Position Title

Foundation Accounts Specialist

Position Type

Staff

Full Time or Part Time

Part Time

Fixed Term/Tenure Track (Faculty Only)

Department

Institutional Advancement

FLSA

Non-Exempt

Grade

10

Salary Range

Hiring Salary Range

$24.52 - $26.97/Hourly

Union/Non Union

Union

Job Description Summary

The Foundation Account Specialist is responsible for accounting support to the PGCC Foundation.

Minimum Qualifications

1. High school diploma or equivalent.
2. Four to five years related experience or required course work/certification and or specialized skills/training.
3. Demonstration of knowledge and experience with Microsoft office suite software package (excel experience required, QuickBooks preferred), or other financial software.
4. Must also demonstrate ability to understand and interpret financial reports.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

1. Responsible for the preparation, accuracy and maintenance of accounting updates for the PGCC Foundation, Inc.
2. Serve as liaison to the Foundation CPA for the assurance of accurate financial documents.
3. Responsible for the reconciliation of checking and investment depository accounts for the foundation.
4. Services as the primary contact with auditors providing paperwork and all foundation audit-related items for annual audits.
5. Ensures that internal risk controls are exercised in relation to the foundation.
6. Ensures compliance with college, state and federal regulations and standard accounting procedure on all foundation fiscal activity.
7. Provides fiscal oversight for foundation events and functions.
8. Prepares annual foundation budget and reconciliations.
9. Provides regular monthly financial reports and interpretation for the foundation executive director.
10. Assists with providing information and/or reports to funding entities regarding due diligence and compliance for 1099s.
11. Records all foundation payable, i.e. ACH, check, credit card, and wire transactions.
12. Assists with the preparation of checks using QuickBooks.
13. Submit invoice for employee payroll deductions and allocate to appropriate foundation funds.
14. Recommend and participate in the development of foundation/college accounting policies and procedures.
15. PERFORMS other related duties as assigned.

Job Requirements

1. Must be available to work Monday through Friday between the hours of 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
2. Hours may exceed 20 hours per week during peak periods, such as the annual audit season. Must be available to accommodate requests in a timely manner.
3. Ability to communicate effectively in spoken and written standard English.
4. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Is Background Check Required?

Yes

Posting Number

PGCC26911/12 GFF4

Open Date

04/30/2021

Close Date

Open Until Filled

Yes

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

The college is currently in a Modified Academic and Business Operation ( MABO ) model, which means some of the work is being performed from remote locations. When the conditions permit, based on CDC and College Administrator’s guidelines, employees will be required to resume their work on campus as directed by management. This position is located in the state of Maryland.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Briefly describe your knowledge and experience with Microsoft Office Suite software package (Excel experience required, QuickBooks preferred), or other financial software.
   
   (Open Ended Question)
   
   
3. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
4. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letter of Recommendation 1