Grant Coordination Clerk

Posting Details

Job Posting Title Grant Coordination Clerk Location Los Rios Community College District (Sacramento City College) Department Location Hispanic Serving Institute - (HSI) Posting Number C01453P The Institution

About
Founded in 1916, Sacramento City College ( SCC ) is a multi-campus, urban college that consists of a 70-acre main campus across from William Land Park. The College has two educational centers, one in Davis on the campus of the University of California, Davis, and one in West Sacramento located adjacent to the public library, community center, and civic center. SCC is a vibrant teaching and learning institution with approximately 20,000 day and evening students and is recognized as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ).

Our Strengths
SCC has a rich history in the community and has expanded educational opportunities to students across the region. SCC awards Associate in Arts or Science degrees as well as Associate Degrees for Transfer, which guarantee transfer into the California State University system. The College offers Career Education certificates and degrees, transfer credit for students who desire to continue their education at a four-year college or university, and instruction in basic skills such as English, English as a second language, and mathematics.

Our Vision
Faculty and staff at SCC value a collaborative and diverse campus community. As one of four colleges within the Los Rios Community College District, Sacramento City College embraces change, values excellence in academic achievement, and supports the success of students as they pursue their dreams.

Position Summary

Under supervision, perform a wide variety of difficult and responsible clerical tasks related to the overall operation of categorically funded programs. [For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting Job Descriptions click here ].

This position is assigned to the Hispanic Serving Institution department.

Benefits

Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 17 days of annual paid holidays, 15 days’ vacation yearly (with increases after 5 & 10 years) and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. (See full LRCEA contract agreement details.)

Assignment Responsibilities

Follow policies and develop procedures for grant guidelines to ensure alignment with grant objectives; compile data for grant reports according to State, Federal, District and grant specifications and guidelines; develop accounts, new line items, and object codes according to grant objectives, guidelines and specifications; maintain grant fiscal accounts and budget expenses; copy, sort, and track demographic and financial data and District information for grant records; develop spreadsheets for forecasting, fund allocation, analyzing and tracking of all grant expenses and allocations; draft, review, analyze, and track data for records, reports, and publications, and prepares appropriate reports for District and external agencies as required/requested; review files, records, internet sources, and other documents to obtain information to respond to requests regarding relevant programs and curriculum, and communicate with customers, employees, and other individuals to disseminate or explain information; compile and maintain financial, student, client, and administrative records, and verify information in databases for all office transactions; provide coordination for marketing programs needed to maintain high visibility; organize and/or coordinate committee work and meetings, travel, and hotel arrangements and contracts; complete and coordinate staff appointments and schedules meeting rooms for staff and students; schedule reservations and/or collect fees for appropriate seminars/functions, and coordinate arrangements for program activities, such as those of trainers, consultants and/or facilities; handle a variety of administrative tasks such as completing purchase requisitions, travel authorization forms, Employment Service Agreements, Tentative Class Schedules, budget and journal entries, and limited purchase orders; order materials, supplies, and services, and complete related records and reports; operate and perform minor repairs to office machines, and provide training for office staff; answer telephones, E-mail, office correspondence, and requests, deliver messages and vital correspondence, and runs errands; process and distribute mail, packages, and other materials; complete and mail contracts, policies, invoices, or checks; compose letters and other correspondence; collect, process and deposit checks; performs related duties as assigned.

Additional Information

N/A

Work Year 12 month Work Schedule

8:00 a.m. – 5:00 p.m., Monday – Friday

Total Hrs per Week/Day 40 hours per week Special Requirements Minimum Qualifications

EXPERIENCE : Two years of clerical experience directly related to the duties of the position.

EDUCATION : One year of college level business and clerical course work may be substituted for up to one year of the required experience.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Education must be from an accredited institution.

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).
2. Resume (required).
3. Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position).
4. Letter of Interest (required).

NOTES :
● Applications submitted without all required documents, listed above, will be disqualified.
● Applicants indicating “see resume” on the online application will be disqualified.

● Graduate advising documents and grade reports will not be accepted as official transcripts.
● It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualification for the position. (Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualification for the position).
● Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents.
● A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
● Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators Foreign Degree Transcript Evaluations click here

Do not submit additional materials that are not requested.

Physical Demands Salary $3,203.82 per month Additional Salary Information No additional salary information to note
Posting Date 05/02/2021 Closing Date 05/25/2021 Open Continuously No Beginning and/or Ending Dates

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How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. If you need assistance with any phase of the application process, please call (916) 568-3112 during our business hours.

After hours inquiries should be emailed to hr@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Quicklink https://jobs.losrios.edu/postings/15267 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
   • No answer
2. * Can you perform the essential functions of this position?
   • Yes
   • No
3. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • College Department
   • CareerBuilder
   • Chronicle of Higher Ed (Vitea.com)
   • Community College Registry Job Fair: Oakland
   • Community College Registry Job Fair: Los Angeles
   • Community College Registry Online Job Board
   • Community Outreach (ex. Festivals, etc.)
   • CommunityCollegeJobs
   • Comunidad
   • Craigslist
   • Diverse: Issues in Higher Education
   • D'Primeramano Magazine
   • EdJoin
   • Facebook (Campaign)
   • Facebook (Los Rios Page)
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake (CSU, UC Job Boards)
   • HigheredJobs
   • Indeed
   • Instagram
   • Job Sites
   • Job Journal
   • Latina Leadership Network of the California Community Colleges
   • LinkedIn
   • Los Rios Community College District Employee
   • Los Rios Community College District Human Resources Email
   • Los Rios Community College District Website
   • LRCCD Resource Group - API (Asian Pacific Islander Legacy)
   • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
   • LRCCD Resource Group Native American Collaborative (NAC)
   • LRCCD Resource Group - Spectrum (LGBTQIA+)
   • Professional Networks
   • Sacramento Black Chamber of Commerce
   • Sacramento Asian Chamber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • SacramentoWorks
   • The HUB
   • Twitter
   • YouTube
   • ZipRecruiter

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Letter of Interest

Optional Documents

1. Unofficial Transcript 1
2. P-881 Report of Arrests Which Led To Convictions For Crime Document
3. Unofficial Transcript 2
4. Unofficial Transcript 3
5. Foreign Transcript Evaluation
6. Unofficial Transcript 4
7. Unofficial Transcript 5