BUSINESS OPERATIONS MANAGER

Business Operations Manager

Arizona State University

The Dean of Students DPC

Campus: Downtown Phoenix

67531BR

Job Description

Under the joint supervision of the Dean of Students DPC/Associate Vice President and Assistant VP for Finance Office within EOSS the Business Operations Manager administers and controls the business functions for the Dean of Students Office in Educational Outreach and Student Services at Arizona State University, Downtown Phoenix. These functions include budgeting, forecasting, accounting, staff supervision, strategic planning, inventory control, internal procedures and other functions designated by the Dean of Students.

Salary Range

$56,160 - $58,500 per year; DOE

Close Date

14-May-2021

Essential Duties

• Manages the daily business operations for the Dean of Students Office and its departments which include Office of Student Engagement, PAB, USG, Changemaker and TRIO Programs.
• Establishes controls for approval of various processes within functional responsibility, such as personnel actions and expenditures.
• Supervises work of subordinate personnel, which includes training, coaching, performance evaluation, work planning, etc.
• Assists in preparation and/or coordination of major operational and special budgets; prepares budget projections and analyses.
• Prepares or participates in the preparation of financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision making and strategic planning.
• Administers personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.
• Analyzes and makes recommendation for staffing, capital equipment/improvement, supplies and service requirements.
• Coordinates sensitive and confidential personnel matters such as payroll actions, classification, recruiting, new hire actions, interviewing and selecting new staff, employee grievances, or other applicable issues.
• Coordinates internal and external audits, and prepares audit paperwork.
• Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agency; informs affected staff as changes occur.
• Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals.
• Represents EOSS and the Dean of Students Office at meetings for conferences and serves as liaison.
• Participates in development of long-range strategic plan for EOSS and the Dean of Students Office and coordinates communication of objectives to achieve goals.
• Provides technical and professional direction to the Dean of Students as required.
• Oversees space utilization, building repair and maintenance; coordinates renovation/remodeling projects.
• Manages, reconciles and audits purchasing cards.
• Controls personnel and department records and inventory functions.
• Ensures segregation of duties for proper internal controls.
• Participates in the EOSS fiscal operations group.
• Responds in a timely manner to requests for information and projects from the EOSS Sr. Vice President’s office.

Minimum Qualifications

Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience managing multiple fiscal budgets, reconciliations and budget projections.
• Experience with preparing budgets and forecasting.
• Demonstrated knowledge of fiscal policies and procedures and overall fiscal administration.
• Experience with fiscal and human resources databases and software such as Kenexa Brassring, Workday, PeopleSoft, Adaptive Planning, and My Reports.
• Demonstrated knowledge of human resources practices including recruitment, hiring and payroll functions.
• Demonstrated knowledge of various types of accounts such as state and sponsored.
• Evidence of effective communication skills.
• Experience with account reconciliation
• Experience reconciling payroll in adherence to policy and audit standards.
• Experience with supervisory and management principles and practices

Working Environment

• Professionally represent department/program
• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Develop and deliver presentations to groups
• Use computers effectively including inputting, reviewing and retrieving information, extended periods of viewing screen, and using mouse and keyboard
• Perform complex mathematical calculations
• Use critical thinking to make decisions and/or analyze data
• Research, develop, implement and assess programs
• Develop budgets and monitor expenditures
• Supervise students and/or staff
• Communicate effectively 
• Travel throughout campus for meetings or events, regardless of the weather
• Work collaboratively to achieve objectives

Department Statement

The Office of the Dean of Students at the Downtown Phoenix Campus fosters and facilitates student support services, student engagement opportunities and student development. Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, Upward Bound and TRiO programs, Sun Devil Fitness, Student Government, Student Media, Career Services and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To apply please go to www.asu.edu/asujobs/ see Req Id# 67531BR

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