Administrative Assistant 1 / Administrative Assistant Trainee - Mathematics

New York, United States
Salary Not specified
Apr 30, 2021
Employment Level
Employment Type
Full Time

Administrative Assistant 1 / Administrative Assistant Trainee - Mathematics

Job no: 495808

SUNY Budget Title: Administrative Assistant 1
Work type: Full time
Location: Brockport
Department: Mathematics
Categories: Administrative; Secretarial; Clerical

Located in Western New York, State University of New York College at Brockport is a nationally recognized and accredited public institution with competitive state health insurance and retirement plan options. SUNY Brockport also includes Brockport Downtown and sponsors the Rochester Educational Opportunity Center (REOC), both located in Rochester, NY. We are an inclusive employee-oriented university. Be yourself and start your career here. Help us build a better Brockport! Job Summary: This position reports to the department chair and is responsible for management of all secretarial and clerical activities of the department. The person in this role will organize and maintain files, assist in record keeping, property and key control and access the College online resources such as Banner. Duties include but are not limited to:

  • Assist the Chair in the day-to-day functioning of the Department
  • Supervise student office employees, graders, and tutors
  • Monitor Departmental budget activities; execute VISA reconciliation as required by Albany
  • Prepare necessary paperwork for faculty, staff and students, such as: student appointments, department handbook and equipment repairs
  • Handle the Department's academic and non-academic obligations
  • Maintain Graduate data enrollment information
  • Prepare and distribute scholarship information to faculty
Minimum Qualifications:
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1, Full Time - Brockport location.


The following candidates may be transfer eligible into the Administrative Assistant Traineeship (a two-phase, two-year promotional program into the Administrative Assistant 1 Salary Grade 11 title):
Office Assistant 1's who have completed one year in title are eligible to transfer to the Salary Grade 8 - Administrative Assistant Traineeship 1. (Non-Keyboarding titles will be required to take a typing test.)

Office Assistant 2's who have completed one year in title are eligible to transfer to the Salary Grade 8 - Administrative Assistant Traineeship 1 - will remain at the Salary Grade 9 pay. (Non-Keyboarding titles will be required to take a typing test.)

For full details on the Administrative Assistant Traineeship program, go to the following link:

Email Kallee Quill in the Office of Human Resources at with any questions regarding the Traineeship.
Work Schedule: 37.5 hours/week, Monday - Friday, 8am-4pm Salary and Benefits: May be benefits eligible; more information at Careers@Brockport Application Instructions: Respond to the canvass letter. Submit your application, cover letter, resume, and contact information for three professional references (one being a current supervisor) at by May 12, 2021. New York State Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations via email at Equal Employment Opportunity/Affirmative Action Employer Diversity Statement: We are part of an academic community committed to fostering integrity, civility, and justice. We affirm that the dignity of our Brockport community is protected when free speech, academic freedom and individual rights are expressed within a climate of civility and mutual respect. Striving to learn from each other, we value human diversity because it enriches our lives and it is fundamental to the College's commitment to teaching, learning, scholarship and service leading to student success. SUNY Brockport is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.

To apply, visit