Event Scheduler

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Apr 29, 2021
Employment Type
Full Time
General Summary:

This essential position serves as event scheduler for all spaces under centralized scheduling as well as all outdoor and tabling areas used by the campus community. This position must provide excellent customer service to all constituents and able to work and communicate with a diverse population of students, staff, and community members.

Essential Job Functions:

Scheduling & Communication

  • Verify student affiliations and space availability for reservation requests Convert reservations in the system to confirmed events

  • Enter tentative setups and equipment for reservations

  • Generate and follow-up on reservation forms for internal departments

  • Assist all clients with questions and concerns regarding room reservations and process

    Answer phone calls and inquiries Submit all summer conference classroom requests Work with Student Organizations each semester/year to complete event/weekly meeting room blocks for upcoming academic year Assist with communication of event needs to custodial and plant operations Maintain effective communication and collaborations with campus partners throughout the scheduling process.
Event Coordinating

    Generate event and group usage reports as requested Update and send meeting space/event evaluations to event contact, generate quarterly evaluation reports Full coordination of 1 day events during the summer months Develop setup diagrams using event software as needed

Other Duties

    Other duties as assigned

Education:

    High School Diploma/GED required.

    Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Experience:

    Two years of experience in facility scheduling

Knowledge, Skills, or Abilities:

    Effective multitasking. Computer skills including adaptability to conference programming software and presentation technology is beneficial. Demonstrated interpersonal, organizational, and problem solving skills, as well as excellent verbal and written communications skills are required. Excellent customer service.

Classified Title:Campus Scheduling Coordinator
Working Title: Event Scheduler
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.42- $23.95
Employee group: Full Time
Schedule: M-F, 8:30-5
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 10001455-Scheduling & Event Services
Personnel area: University Student Services

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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