Associate Editor

College Relations Job Description

Job Summary

Serve as an editor and writer for the Smith Alumnae Quarterly magazine. Work as part of a team of writers and editors in the Office of College Relations producing compelling content about Smith College and its alumnae, faculty, staff and students that is distributed across multiple communications platforms.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive and welcoming work environment.

Essential Functions

Editorial 80%

• Responsible for production and editing of various sections of the SAQ. Coordinate and manage production and editing of the class notes and obituary sections, comprising approximately 40 pages in each issue. Write and edit content and cover on-campus events for print and website as assigned and as time allows.
• Assist in planning future issues; participate in discussions of content; regularly contribute story ideas and keep a list of potential alumnae to profile or use as sources for stories.
• Serve as copy editor and proofreader. In conjunction with chief copy editor, copyedit and proofread online and print materials, including the SAQ, various brochures, invitations, letters and web pages produced by the Office of College Relations. Alert other editors and writers of changes in style.
• Curate, compile and edit the weekly Notes from Paradise e-newsletter.
• Update and maintain various online content, including the WordSmith list.
• Supervise editorial freelancer(s).

Administrative 20%

• Manage and train class secretaries. Serve as the primary staff liaison to approximately 100 class secretaries, ensuring that each has the tools to do her job well. Write columns for classes without secretaries. Create and update class secretary training materials in print and online. Conduct webinars and/or conference calls for volunteer training and support. Ensure training is effective and meets volunteer needs. Think conceptually about the class secretary structure. Implement change when necessary. Seek new ways to support and encourage secretaries.
• Manage advertising program. Coordinate display advertising program, including working with and advising advertisers, enforcing deadlines, sending invoices and tracking payments.

Other Functions

All employees are expected to participate in the College's efforts to create a respectful, inclusive and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor’s degree in English, journalism or communication or a related field and three to five years of journalism/professional communications experience and/or an equivalent combination of education and experience.

Experience working with individuals from diverse backgrounds.

Preferred Qualifications

Direct experience with magazine and publications editing and production preferred.


Must have comprehensive knowledge of communication concepts and high-level skills in writing (from journalism to marketing copy), editing and interviewing. Must have solid organizational skills, mastery of basic computer programs (Word, Excel, Google Workspace, Adobe Creative Suite, HTML and content management systems) and ability to keep up with changing technological demands. Must also possess networking and interpersonal skills, creativity, initiative, adaptability, diplomacy and ability to handle sensitive and confidential material.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . You may combine your resume and cover letter into a single file or attach multiple files to your application, but BE SURE you have provided all attachments BEFORE SUBMITTING your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

May 7, 2021

Compensation Grade:

Grade J

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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