Administrative Specialist

Arizona State University
Arizona, United States
Salary Not specified
Apr 29, 2021
Employment Level
Employment Type
Full Time

Administrative Specialist

Arizona State University

Journalism & Mass Comm

Campus: Downtown Phoenix 



Job Description

Under general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of a high-level executive of the University.


Salary Range

Depends on experience


Close Date



Essential Duties

  • Manages or assists in the management of executives’ calendar.
  • Works closely with other university offices in coordinating the executives’ involvement in university events. Coordinates and arranges for the executives’ travel. Assists with planning and execution of programs under the executive’s purview.
  • Coordinates or assists in coordinating events, including arranging equipment and catering; sending invitations and managing RSVPs.
  • Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up.
  • Drafts materials for presentations such as slides, agendas and handouts
  • Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
  • Provides word processing and processing of correspondence and e-mail.
  • Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
  • Schedules and may attend meetings and conferences.
  • Maintains files; completes requests, records, submits and tracks all purchase requests/vouchers.
  • Provides back-up to other staff in the office.


Minimum Qualifications

Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

  • Knowledge of University policies and procedures.
  • Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing.
  • Skill in dealing with a wide range of topics, including confidential and sensitive information.
  • Skill in tact and diplomacy and in maintaining effective working relationships.
  • Evidence of effective verbal and written communication.


Working Environment

Our office is located at 555 North Central Avenue, Phoenix, AZ.

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
  • Communicate to perform essential functions
  • Use standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals


Department Statement

The Walter Cronkite School of Journalism and Mass Communication is one of the nation’s premier professional journalism programs and is home to Arizona PBS, the largest media outlet operated by a journalism school in the world. The school’s mission to is to prepare the next generation of journalists and communications professionals while also taking responsibility for the fundamental news and information needs of the community. The school is located on ASU’s Downtown Phoenix Campus in the heart of the nation’s 11th largest media market.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. 


ASU is a tobacco-free university. For details visit 


Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.


Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.


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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.


Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.


Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.


ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.


Only electronic applications are accepted for this position.


IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.