Coordinator, BOT Admin
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 28, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Executive, Chancellors & Presidents
- Employment Level
- Administrative
- Employment Type
- Full Time
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Position Details
Requisition Number
S781P
Home Org Name
Secretary to Board of Trustees
Division Name
Office of the President
Position Title
Coordinator, BOT Admin
Job Class Code
DB47
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Provides support to the Secretary to the Board of Trustees and the Deputy Secretary to the Board of Trustees. Under general supervision, this position coordinates office operations, special projects, exercises discretion and handles information of a sensitive and confidential nature.
Essential Functions
1. Conducts research projects relating to potentially sensitive and confidential information which may include but is not limited to Board of Trustees history, previous actions, policies, and procedures; university policies and procedures; state and federal law; or other issues of importance to the Board.
2. Prepares letters, memos, and correspondence in response to communication received by the office, including external and internal university correspondence.
3. Assists with the planning and preparation of all Board of Trustees meetings and events including regular and special-called Board of Trustees workshops and meetings, Agenda Review Committee meetings, and various Board of Trustees committee meetings.
4. Exercises discretion concerning highly sensitive and confidential information, disclosure of which would likely result in major disruption or embarrassment to the University.
5. Prepares initial drafts of the minutes of regular and special-called Board of Trustees meetings.
6. May act as a point of contact between board members and senior-level administrators, faculty, staff, departments, students, and vendors and outside agencies.
7. Coordinates daily office operations which may include but are not limited to data gathering, filing, management of student employees, database management, mail distribution, answering phones, and ordering supplies.
8. Assists the Board Secretary and Deputy Board Secretary when working with committee chairs, lead trustees, and campus office leadership in compiling and circulating proposed Board agenda items and ensuring accuracy of those materials and meeting agendas.
9. Assists the Deputy Board Secretary in the maintenance of records and documents pertaining to the affairs of the Board of Trustees.
10. Oversees maintenance and update of the Board of Trustees website.
11. Performs other duties as assigned.
Education Level
Four-year college degree from an accredited institution
Field of Study
Degree in Business, Education, Public Relations, Marketing, Communications, Political Science, Management or related field.
Years of Experience
2
Area of Experience
Experience in administrative support services, preferably executive level support in a university setting.
Requirements for Additional Job Levels
Education Level
Indicated education is required; no substitutions allowed.
Field of Study
Years of Experience
Indicated experience is required; no substitutions allowed.
Area of Experience
Requirements for Additional Job Levels
Minimum Skills and Abilities
Requires ability to communicate effectively both orally and in writing and to build and manage relationships with Board of Trustees staff and members.
Demonstrated proficiency in grammar, editing and proofreading.
Excellent interpersonal skills required including the ability to maintain strict confidentiality and demonstrate discretion in communications with others.
Knowledge of higher education operations and administrative functions.
Ability to maintain confidential information with significant discretion.
Minimum Technology Skills
Knowledge of computer applications such as Mcirosoft Word, Excel and Powerpoint.
Minimum License and Certifications
None required.
Desired Qualifications
Salary Grade
30
Salary Range
$28,000 - $46,700
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
List any hazardous conditions or physical demands required by this position
Posting Date
04/28/2021
Closing Date
05/09/2021
EEO Statement
A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/22600
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Required fields are indicated with an asterisk (*).
- * How were you made aware of this opportunity?
- AU Employment website
- Employment websites (Indeed, HigherEd Jobs, etc.)
- Veterans Assistance Services
- Disability Assistance Services
- Newspaper
- Professional Journal
- Listserv
- HR email
- Social Media
- State Employment Service
- Walk-in
- Other
- * Please select the answer that best describes your current
employment relationship with Auburn University.
- Not a current Auburn employee
- Current Auburn employee in position less than one year
- Current Auburn employee in position more than one year
- * Do you have a four-year college degree or higher from an
accredited institution in Business, Education, Public Relations,
Marketing, Communications, Political Science, Management or related
field?
- Yes
- No
- * Do you have a minimum of 2 years' experience in
administrative support services?
- Yes
- No
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