Coordinator, BOT Admin

Position Details

Requisition Number

S781P

Home Org Name

Secretary to Board of Trustees

Division Name

Office of the President

Position Title

Coordinator, BOT Admin

Job Class Code

DB47

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Provides support to the Secretary to the Board of Trustees and the Deputy Secretary to the Board of Trustees. Under general supervision, this position coordinates office operations, special projects, exercises discretion and handles information of a sensitive and confidential nature.

Essential Functions

1. Conducts research projects relating to potentially sensitive and confidential information which may include but is not limited to Board of Trustees history, previous actions, policies, and procedures; university policies and procedures; state and federal law; or other issues of importance to the Board.
2. Prepares letters, memos, and correspondence in response to communication received by the office, including external and internal university correspondence.
3. Assists with the planning and preparation of all Board of Trustees meetings and events including regular and special-called Board of Trustees workshops and meetings, Agenda Review Committee meetings, and various Board of Trustees committee meetings.
4. Exercises discretion concerning highly sensitive and confidential information, disclosure of which would likely result in major disruption or embarrassment to the University.
5. Prepares initial drafts of the minutes of regular and special-called Board of Trustees meetings.
6. May act as a point of contact between board members and senior-level administrators, faculty, staff, departments, students, and vendors and outside agencies.
7. Coordinates daily office operations which may include but are not limited to data gathering, filing, management of student employees, database management, mail distribution, answering phones, and ordering supplies.
8. Assists the Board Secretary and Deputy Board Secretary when working with committee chairs, lead trustees, and campus office leadership in compiling and circulating proposed Board agenda items and ensuring accuracy of those materials and meeting agendas.
9. Assists the Deputy Board Secretary in the maintenance of records and documents pertaining to the affairs of the Board of Trustees.
10. Oversees maintenance and update of the Board of Trustees website.
11. Performs other duties as assigned.

Education Level

Four-year college degree from an accredited institution

Field of Study

Degree in Business, Education, Public Relations, Marketing, Communications, Political Science, Management or related field.

Years of Experience

2

Area of Experience

Experience in administrative support services, preferably executive level support in a university setting.

Requirements for Additional Job Levels

Education Level

Indicated education is required; no substitutions allowed.

Field of Study

Years of Experience

Indicated experience is required; no substitutions allowed.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Requires ability to communicate effectively both orally and in writing and to build and manage relationships with Board of Trustees staff and members.
Demonstrated proficiency in grammar, editing and proofreading.
Excellent interpersonal skills required including the ability to maintain strict confidentiality and demonstrate discretion in communications with others.
Knowledge of higher education operations and administrative functions.
Ability to maintain confidential information with significant discretion.

Minimum Technology Skills

Knowledge of computer applications such as Mcirosoft Word, Excel and Powerpoint.

Minimum License and Certifications

None required.

Desired Qualifications

Salary Grade

30

Salary Range

$28,000 - $46,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

04/28/2021

Closing Date

05/09/2021

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/22600
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a four-year college degree or higher from an accredited institution in Business, Education, Public Relations, Marketing, Communications, Political Science, Management or related field?
   • Yes
   • No
4. * Do you have a minimum of 2 years' experience in administrative support services?
   • Yes
   • No