Director of Academic Finance and Planning

Pennsylvania, United States
Salary Not Specified
Apr 28, 2021
Employment Type
Full Time

Posting Details

Posting Number N00708 Classification Title Manager 190 Working Title Director of Academic Finance and Planning Employee Group Manager Bargaining Unit Management Location Main Campus Department Office of the Provost Pay Rate Employment Type Regular FT Work Schedule
Position Summary

The Director of Academic Finance and Planning for Academic Affairs ( DAFP ) serves as a member of the Provost’s senior staff and is responsible for providing leadership and vision to the Academic Affairs division in the areas of financial management and budget planning and modeling. This position reports to the Provost and provides assistance and guidance in various professional and technical programs in academic, strategic, and fiscal related matters.

*Represents Academic Affairs on appropriate committees and activities with the colleges, other University offices, the State System, and various external organizations and government areas within the scope of related Academic Affairs financial management and planning responsibilities.
*Exercises judgment and discretion in reference to university matters and must be able to represent the office and university with internal and external constituencies including the State System, Federal government agencies, accrediting and professional associations, and others as appropriate. The DAFP must demonstrate comprehensive knowledge of the university planning processes, budgeting mechanisms, university policies, and academic programming. The individual serving in this role must be able to function independently, demonstrate professional and ethical regard for sensitive financial information and personnel information, and possess both a willingness and capacity to retain information technology skills as well as knowledge of public finance and administrative practices.
*Responsible for the areas of resource management (complement and budgets), strategic planning oversight, performance funding processes, and management of strategies within Academic Affairs for optimizing the university’s success with the State System of Higher Education performance and outcome planning process. Coordinates special projects and assignments for the Provost’s Office and ensures timelines are met by directing the appropriate personnel in the division.
*Lead a multi-year transition to a decentralized budget model in AA that will empower Deans, Directors, and Department chairpersons while increasing accountability and buy-in for attainment of the university goals in alignment with mission and performance metrics. Once implemented, the DAFP will routinely assess and recommend improvements to these processes in collaboration with internal and external stakeholders.
*Responsible for monitoring the entire scope of the division’s planning process, including how budgeting enhances the process, and ensuring the priorities of Academic Affairs are appropriately reflected in the resulting budget plans and policies. This includes ensuring that data, reports and analyses needed for the planning and outcome performance measures are collected accurately and timely and that data are presented in a coherent way to facilitate strategic direction from the Provost within the Academic Affairs division as part of the broader university priorities.
*Responsible for the financial management support and direction to the Division of Academic Affairs. This includes recommending position allocations, monitoring and optimizing the uses of budgeted complement, controlling spending patterns with the division including overload approvals, allocation of temporary positions, monitoring occurring and episodic (one-time) operating expenses, efficient use of State System allocations for special initiatives (e.g., equipment grants, performance enhancement grants, performance incentive grants, Venture Capital Loans), controlling student wage budgets and assisting deans and directors in developing funding proposals and managing efficiently their budgets.
*Responsible for developing forecasts and potential models used for strategically planning future resource deployment (i.e, budget projections for new programs and initiatives).
*Responsible for the Academic Affairs areas of resource management (complement and budgets), strategic planning oversight, performance funding processes, and management for strategies for optimizing the university’s success with the PASSHE performance and outcome planning process.

*Coordinates special projects for the Provost’s Office and ensures timelines are met by directing and/or collaborating with appropriate personnel inside and outside of the division as appropriate.

*Advises and assists the Provost, Senior Staff, Deans, and Department heads on budgetary and financial planning issues. Works with the Academic Affairs staff and provide guidance on financial related issues, models, and concerns. Includes managing the division’s performance funding models, developing advanced models for performance funding, staying current on national trends in performance funding and innovative budget models, and providing leadership in how the division can use budgeting incentive processes to maximize strategic outcomes.

*Provides leadership in the management of decentralized budget environment that includes system-level and academic unit performance funding, dedicated student fees such as the technology fee, academic enhancement budget request and approval processes, and budget reallocation assessments. Oversees applicable financial and non-financial management tools and anticipates and responds to information, analysis and process needs in changing economic and fiscal conditions.

*Provides divisional leadership in establishing departmental performance benchmarks and assists in developing institutional performance benchmarks and accountability in instructional departments and non-teaching functions with Academic Affairs. Develops and refines budget models from an operations and financial perspective. Serves as a divisional-wide consulting and advising resource for Academic Affairs.

*Reviews, analyzes and makes recommendations or decisions (as delegated) for the Provost and Academic academic administration regarding strategic planning and programming that affect the visibility and reputation of the division and of the university. Reviews include cost-effectiveness of programs, utilization, staffing and similar aspects.

*Coordinates special programs and initiatives of high priority for the Academic Affairs division and the university to improve efficiency, public relations, and program quality.

*Responsible for conducting review and Credit and Prep Overload payments to faculty members. Communicates process with faculty and chairs and coordinates information needed with the respective Dean’s office.

*Conducts or is involved directly or indirectly in a range of financial management/strategic planning research projects. Reports of selected research projects may be developed with and presented to others on campus. Conducts follow-up financial research and analysis on possible solutions or problems identified in divisional reviews. Conceptualizes, develops, and implements analytical and modeling studies.

*Assures that complement plans are in place and works with Human Resources and Budget to monitor complement use, verify hiring authorizations, savings plans, and adjustments to complement plans.

*Coordinates faculty workload reporting and overload reporting.

*Performs financial and complement analysis to support operations, allocations and incentive programs across all units reporting to the Provost’s Office.

*Reviews and approves certain academic project purchase and other expenditures. Ensures compliance with applicable Commonwealth, PASSHE, and institutional policies and procedures.

*Works collaboratively with the Grant’s Office to ensure full financial compliance related to all public and private grants as applicable.

*Participates in the university-wide strategic planning process, provides dates and analysis to support the planning process.

*Provides assistance in the design, development, and implementation of quantitative and qualitative studies as appropriate.

Minimum Qualifications

Bachelor’s degree in business, public administration, or a related area with degree work that includes financial modeling.
At least five years of progressively responsible experience in higher education or related area.
Demonstrated knowledge of budgeting processes, strategic planning, budget modeling and financial records.
Experience working with diverse populations.
Successful performance in an interview and passing a criminal background check.

Preferred Qualifications

Master’s degree in business, public administration, or a related area.
Additional years of progressively responsible experience in higher education or related area.
Experience working in a financial management leadership position in a collective bargaining environment.

Posting Date 04/28/2021 Closing Date Open Until Filled Yes Notice of Non-Discrimination

Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Assistant Vice President for Human Resources and Compliance/Title IX Coordinator
008 Old Main Building
104 Maltby Avenue
Slippery Rock University
Slippery Rock, PA 16057

Respect for Individuals in the Community

Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

Special Instructions to Applicants

Graduate and undergraduate transcripts are required for this position. Applicants may either upload copies using the “Other Document” selection under Optional Applicant Documents or mail them to:

Dr. Brad Wilson, Search Chair
Slippery Rock University
227C Bailey Library
Slippery Rock, PA 16057

Official transcripts are required prior to appointment.

Recommended candidates will be required to complete criminal background check, including Act 34 Background Check and Act 151 (Child Abuse) Background Check and Federal Criminal ( FBI ) clearance prior to appointment.

Full consideration will be given to applications received by May 21, 2021.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree in business, public administration, or a related area with degree work that includes financial modeling and at least five years of progressively responsible experience in higher education or related area?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Unofficial Transcripts
  2. Unofficial Transcripts 2
  3. Unofficial Transcripts 3

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