Executive Assistant/HR Coordinator

South University
Texas, United States
Salary Not Specified
Posted date
Apr 27, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Adult & Continuing Education Programs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Other Student Affairs
Employment Level
Employment Type
Full Time
Saturday, October 2, 2021 What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.

Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students' skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.

Visit www.southuniversity.edu today to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.

South University, the right direction for a brighter future.






Tuition Assistant Program

Long/Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Generous Paid Time Off

12 Paid Holidays

* includes domestic partner coverage


Under general supervision perform, coordinate and oversee office administrative duties in support of their assigned manager(s), including the provision of varied and complex office duties; may from time to time direct other support staff. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment. Some technical knowledge of the specific area of assignment may also be required.


  • Answers telephones and directs inquiries to the assigned manager's office as appropriate. Greets office visitors and handles routine inquiries independently.
  • Performs administrative and clerical duties as assigned including travel arrangements. Maintains correspondence logs, files, information databases, and other tracking systems as necessary. Prepares Executive Committee, OPM, and other meeting minutes. Organizes meeting dates, meeting structure, and sends out agendas.
  • Orders supplies as necessary. Maintains office equipment such as fax machines, copy machines and printers. Tracks expenses for the same and submits for payment. Maintains contracts with vendors for equipment.
  • Prepares answers for routine correspondence for distribution over own signature and prepares correspondence for others signature.
  • Schedules all meetings as necessary including off-site and large group meetings. Makes travel arrangements for President and visitors as appropriate.
  • May complete State/Federal documents and surveys accurately and on time. Gathers information, completes documents and submits to reporting agencies.
  • On an annual basis, provides support for input of budget for the coming fiscal year.
  • Serves as the local HR coordinator.
  • Other duties as assigned.

  • Bachelor's Degree in a related discipline.
  • Minimum of four years' progressively more responsible administrative experience in a
  • corporate or academic environment supporting mid to upper level manager(s).
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills.
  • Superior organizational and problem resolution skills.
  • Business computing skills advanced proficiency level for Word, basic proficiency level for Excel, advanced proficiency level for Power Point, basic proficiency level for Outlook
  • Ability to use database programs (i.e. Dayforce, Hyperion, CampusVue)
  • Professional telephone manner and personal appearance.

    The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

    South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

    Other details Job Family All Positions Required Education Bachelor's Degree

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