Administrative Support Specialist I/II - Admin

Position Details

Requisition Number

S783P

Home Org Name

Office of University Writing

Division Name

Provost and VP Academic Affair

Position Title

Administrative Support Specialist I/II - Admin

Job Class Code

DB15

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

With emphasis on more complex administrative tasks, provides administrative, financial, and general clerical support to all components of University Writing.

Essential Functions

Manages all accounting and budget-related tasks, including purchase card reconciliation and transfer of funds. Provides support for budget preparation, including tracking expenditures and compiling reports for internal use. Manages all human resource and payroll processing, including hiring and termination of full time and student personnel, submission of time records, and travel/expense voucher processing. Advises staff, students, administrators, and clients of standard policies or procedures. Performs a mix of administrative and clerical duties, including but not limited to data gathering, data management, correspondence, filing, calendar management, event logistics, mail distribution, answering phones, organizing files and materials, and purchasing/ordering supplies. Assists others in planning and executing programs and events. Manages databases and project management protocols and maintains archival records. Ensures that software and hardware work as required, troubleshoots problems, and arranges for OIT support as necessary. Assists others with all administrative tasks including yearly reports, preparation for presentations, coordination with other university partners, researching and making recommendations for specific needs, arranging for and supervising completion of office repairs and maintenance. Creates or assists others with email, newsletters, correspondence, committee minutes, and website resources. Updates the University Writing website as needed. Acts as a point of contact to other departments, students, faculty, guests, and outside agencies/vendors on behalf of the office. May perform other administrative duties and clerical tasks as requested.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Administrative support services

Requirements for Additional Job Levels

Level II requires 6 years of experience in administrative support services.

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Excellent written and interpersonal communication skills. Consistent attention to detail.

Proven ability to manage human resource and budget tasks.

Evidence of sufficient technical competence to troubleshoot, manage communications with OIT, solve basic technical problems, and provide administrative and technical support to others in the office.

Ability to multitask and manage time well in a high traffic environment.

Ability to learn and advance skills across other systems.

Evidence of innovation, creativity, and ability to work as part of a team on complex projects.

Minimum Technology Skills

Windows and Mac OS-X operating systems, copy machine, conferencing software (Zoom), projection equipment, Microsoft Office (especially Excel, Word, Outlook), cloud-based file management (Box) and Adobe Acrobat.

Minimum License and Certifications

Desired Qualifications

Some college or college degree. Additional years of experience at preceding level or equivalent.

Experience with: project management and databases; Salesforce or similar programs; Qualtrics, Baseline, or similar scheduling/survey software; website design and maintenance.

Experience with event planning, logistics, and execution.

Experience with university systems for finance and personnel, such as Banner, Kronos, etc.

Salary Grade

28

Salary Range

$22,300 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

04/27/2021

Closing Date

05/08/2021

EEO Statement

A commitment to an inclusive and diverse campus environment is required.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/22611
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * Do you have 4 years of experience in clerical and administrative support services OR a degree to use in lieu of years of experience?
   • Yes
   • No