Wisconsin, United States
Salary Not Specified
Apr 26, 2021
Employment Type
Full Time
Job no: 233457-LI
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Dean, Director, Executive, Health Care, Medical, Social Services, Management/Supervisory, Project Management, Other

Position Summary:

The Department of Family Medicine and Community Health (DFMCH) is currently the sixth-ranked Academic Family Medicine Department in the United States. This department is a distinctly large, tier-one clinical department in the University of Wisconsin School Of Medicine and Public Health (SMPH) based on size, scope, and complexity. The DFMCH and associated UW Health clinic operation has over 800 employees, including 172 faculty. An additional 253 clinical adjunct faculty are located throughout the state. The DFMCH trains over 150 residents and teaches over 500 medical students each year. Our physicians and residents practice at 17 clinics located throughout the state. The clinical practice is integral to the success of the department and UW Health due to the high volume of patients seen in our clinics with over 348,000 visits per year. The DFMCH has research funding from NIH, private industry and a wide variety of private foundations with funding exceeding $8 Million in FY2019. Research interests include addiction and substance misuse, prevention and treatment; infectious disease surveillance; systems-engineering approaches for improving ambulatory care; and practice-based research to improve health outcomes for the state of Wisconsin.

The Associate Department Administrator (ADA) serves as a strategic resource to Chair and department leadership to shape and advance DFMCH strategic priorities and initiatives. The ADA will lead the coordination of projects by defining priorities, report on progress, and ensure the priorities are integrated into decision-making. The ADA will work collaboratively with department executive leadership to develop a framework of science to effectively communicate and implement DFMCH key performance indicators and strategic metrics that identify the current state, craft the path to the future state and provide an intuitive presentation of project status compared to initiative milestones. The ADA performs, manages, and leads activities to ensure that health services, medical care, medical/health professions education, research programs, and administrative services are delivered effectively, efficiently, and securely. As a senior advisor to the Department Administrator (DA) as well as the Chair, Vice Chairs, and faculty, the ADA will provide strategic guidance and support in the areas of academic leadership, educational innovation, strategic planning, project management, and process improvement.

Performs, manages, or leads activities to ensure that health services, medical care, medical and health professions education, and research programs are delivered effectively, efficiently, and securely. As a senior advisor to the Department Administrator assists in the planning, organization, direction, evaluation, and improvement of health care operations, clinical education programs, research programs, and health information systems. Performs healthcare administration, healthcare regulatory compliance, patient relations and operational services. Reporting directly to the Department Administrator, provides leadership for the management team and is responsible for the administration of the Department's clinical, research, teaching, and service programs.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Master's Degree required. Preference will be given to candidates with degrees in Business, Business Administration, Health Services Administration, Public Administration, Public Health, or significant related experience.

Minimum Years and Type of Relevant Work Experience:

- A minimum of 5 years of progressively responsible professional experience with a record of significant accomplishments in managing complex organizations, departments, centers or programs.
- Experience working in an academic medical center environment preferred.
- Supervisory or leadership experience preferred.
- Project management experience preferred.
- Budget development and experience preferred.

Desired Attributes:
- This position requires strong analytical skills, leadership, matrixed-management, faculty relations, financial analysis and team building, systems expertise, creativity, flexibility, collaboration, organization assessment, decision-making and interpersonal and staff development skills as well as the ability to operate in high-pressure situations.
- Incumbent of the role needs to possess solid oral/written communication skills.
- Candidates must also demonstrate a high degree of initiative, operational efficiencies and cost containment, human resource management and strategic planning.

License or Certificate:

Certification: Preference will be given to candidates with certification as a Project Management Professional.

Additional Information:

This position requires the ability to direct and manage multiple priorities, quickly analyze situations and make sound decisions utilizing effective time management skills, good business acumen and administrative judgement. Creativity and excellent personnel management skills are very important. This position must have a highly effective level of communication with the Chair, Vice Chairs, faculty and staff as well as leadership of both the UW SMPH and UW Health. The position must have the ability to work independently to achieve the goals of the department.

This position must know, understand, and be able to integrate and implement multiple and complex federal, state, UW, SMPH, and UW Health policies and procedures. Some of these include FMLA/Leave; Outside Activity Reporting (OAR); HIPAA; CMS policies on billing; coding and documentation; provider contracts; medical staff privileging and credentialing; procedures for licensing and quality assurance.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. The Department of Family Medicine and Community Health does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid work status to work in the United States.

To see the principal duties of this position, please click on the "List of Duties" link above.



Work Type:

Full Time: 100%

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.


Ashley Royston
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:


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The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 26 2021 Central Daylight Time
Applications Close: May 26 2021 11:55 PM Central Daylight Time

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