Office Administrator

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Posted
Apr 26, 2021
Employment Type
Full Time

Posting Details

Vacancy Number

S01357

Position Title

Administrative Associate

Working Title

Office Administrator

Competency Level

Journey

Dept/School

University Learning Center - 40230

Primary Purpose of Organizational Unit

The University Learning Center ( ULC ) is committed to being a vital part of UNCW students’ education. Our academic support services are based on the principle that quality learning takes place when peers work collaboratively to develop knowledge and build skills. The University Learning Center provides students a learning environment and experience that differs from the classroom; we focus on high-quality individual, small-group and large-group student-centered and student-led learning.

College

Student Development Services - 40200 College

College/School Information

The Division of Student Affairs consists of fourteen functional departments, each of which is responsible for providing a variety of student support, service, and educational programs which are accessible to all members of the university community. The staff members are dedicated individuals known for their passion and commitment to implementing programs and services that affect student development over the course of a lifetime. Student Affairs provides excellent delivery of student services that are responsive to student needs and promotes the quality of life and education both inside and outside the classroom. We build institutional traditions and lifelong affiliations through creative programs, vibrant student organizations, and a living/learning environment built on core values and uncompromising principles. The Division is a leader and primary spokesperson for students.

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Office Administrator provides administrative and technical support for the University Learning Center ( ULC ). Duties include:

Oversees and manages all hiring processes and record keeping for all ULC student employees (150+), including international students.

Oversees monthly ULC payroll for all active student employees and student assistants.
Reviews and monitors department budget; provides budget reports to the Director for budget management.

Oversees all work orders and purchasing (supplies, technology, etc.) for department, as well as surplus.

Serves as Leave Keeper for the department.
Creates, edits, maintains and organizes administrative manuals and business documents; oversees records retention and disposal.

Manages all department travel, including travel authorizations and reimbursements.
Produces monthly ULC reports, as well as other data reports as needed.

Work coordination (especially with fellow ULC admins and professional staff); back-up ULC reception as needed.

Data entry as needed (e.g. Supplemental Instruction and study session usage, student appointment scheduling, data corrections, etc.).

Assists with online support services for students.

Serves as technology liaison for the department (manages lifecycle, technology upgrades, software renewal and support, etc.).

Minimum Education and Experience Requirements

High school diploma or equivalency, or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

  • College degree preferred
  • Minimum 5 years of full time work experience in a and office-setting preferred higher education work setting
  • Experience in an office setting working with professional colleagues
  • Experience with MS Office suite
  • Excellent oral/written communication skills, interpersonal skills and organizational skills
  • Ability to manage multiple priorities within a high demand environment in a skillful and professional manner
  • Ability to establish and maintain effective working relationships with university community, especially students and student employees
  • Knowledge and skills with information and office technology/practices (e.g. MS Office, TutorTrac, Banner, and Starfish)


  • Required Certifications or licensure

    None.

    Recruitment Range

    $31,200 - $36,000

    FTE

    1.0 (40 hours per week)

    Months Per Year

    12 Months

    Work Days

    Monday - Friday

    Work Hours

    8:00AM - 5:00PM

    Type of Position

    Permanent

    Anticipated Ending Date if Time-Limited

    Position Number

    1029

    Job Posting Date

    04/26/2021

    Posting Close Date

    05/03/2021

    Special Notes to Applicants

    PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

    For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

    You are required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

    This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

    EEO Statement

    At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

    Eligibility for Employment

    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

    External Link to Posting

    https://jobs.uncw.edu/postings/20480
    Applicant Documents
    Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other


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