DEI Administrative Coordinator

Department:

Diversity and Inclusion, Mission Integration, Title IX Compliance

Status:



Exempt Reports to:

Chief Diversity and Inclusion Officer & Title IX Coordinator/ Director of Mission Integration

Purpose:

Provide project and administrative support for diversity/ inclusion, mission integration, and Title IX compliance. Assist with developing initiatives that promoting student engagement and success, fostering an environment that allows all students to develop a strong sense of belonging and inclusion, and creating programming that prepares students to lead in a diverse society. This position requires positive energy, teamwork, customer service, initiative, professionalism, and high levels of integrity and confidentiality in addition to knowledge of campus resources. This person is responsible for handling sensitive information and records. It requires an employee who can make informed, independent decisions when necessary, and work without close supervision. Duties:

• Coordinate and manage the office administration and logistics of Diversity/Inclusion, Mission Integration, and Title IX Compliance. including but not limited to:
  • Perform routine office functions – ordering and maintaining office supplies, purchase orders, and scheduling, facilities reservation management
  • Provide administrative support for the diversity/inclusion and mission integration by coordinating meetings and scheduling appointments
  • Support diversity/inclusion and mission integration by assisting in maintaining financial transactions and budget management: purchasing, vendor contract processing, travel arrangements, reports, etc.
  • Participate in programs, and activities as appropriate
  • Work closely with Department of Buildings & Grounds on mechanical and custodial issues related to diversity/inclusion and mission integration spaces on campus
  • Manage webpages with updates and respond to feedback
  • Oversee diversity/inclusion, mission integration, and Title IX related committee management
  • Assist with the response to community inquiries and requests
  • Maintain the official records and tracking documents for all Title IX matters
  • Maintain records and develop systems for records retention for the CDIO/Title IX coordinator programming
  • Schedule meetings of the Title IX Team, schedule training for the Title IX Team, schedule Title IX intake and inquiry meetings with students, employees, and third parties as needed, manage Title IX intake processes and forms for the Title IX Coordinator, track and manage Title IX reporting for the University and Title IX Coordinator, draft and manage Title IX communications as directed by the Title IX Coordinator, serve as a resource for Title IX Team members
  • Communicate directly and in conjunction with the Title IX Coordinator with the Ohio Department of Education’s Changing Campus Climate office
  • Work collaboratively with the University’s Equal Opportunity Officer and Title IX Team members to effectuate Title IX processes consistent with the Title IX Policy and to support the Title IX Coordinator
  • Assist with assessment efforts

• Student Engagement and University Engagement
  • Coordinate all logistics for the diversity/inclusion programs and events
  • Assist in coordination and implementation of: Heritage and Cultural Months Celebration, MLK I Have a Dream Week, a nd other campus engagement programming
  • Assist with providing support, guidance, and mentoring to student affinity groups and advisers
  • Assist with providing support and mentoring to underrepresented students, through interactions and initiative development
  • Assist with the implementation of co-curricular experiences around diversity/inclusion for the student population
  • Coordinate logistics for new faculty and staff orientations, new student orientations, and Baccalaureate celebrations
  • Initiate, develop, maintain, and provide oversight for DEI programs and services that support students in their academic pursuits, campus life, and civic and social responsibilities
• Contribute to the team’s efforts by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results when needed

Primary Contacts:

Director of Mission Integration, Chief Diversity and Inclusion Officer/Title IX Coordinator, Assistant Director of Mission Integration, Equal Opportunity Officer/Director of Human Resources, General Counsel, students, alumni, faculty, university professional and administrative support staff; Buildings & Grounds, Student Administrative Services, Campus Police, Campus Facilities, Wellness, and Athletics and other members of the University community Supervision Exercised:

Student staff Supervision Received:

Works toward a previously defined objective with little daily supervision and uses a wide range of procedures to accomplish goals, plans, and arranges own work referring problems to the Director of Mission Integration and Chief Diversity and Inclusion Officer/Title IX Coordinator

Qualifications

Education:

Bachelor’s degree required; Master’s degree preferred Experience:

Experience in a higher education environment or relatively similar environment required. A demonstrated ability and commitment towards diversity, equity, and inclusion. Skills, Attributes Customer Service:

• Exhibit excellent student/faculty/ staff/community member customer service orientation in providing service in all responsibilities and interactions
• Demonstrate creative problem-solving in handling people and situations
• Adapt willingly and quickly to changing priorities, responsibilities, and student-alumni-faculty-staff customer needs and expectations; anticipate customer needs
• Exhibit open and inclusive language in dealing with students, faculty, staff, and guests

Teamwork:

• Communicate, cooperate and collaborate well with others to achieve common office, division, or university goals
• Willingly assists in various responsibilities as appropriate within the Offices of Mission Integration, Diversity and Inclusion, and other areas of the university as appropriate as required during high service demand times

Communication:

• Develop and nurture an effective, productive, and respectful rapport and working relationship with students, alumni, faculty, and staff co-workers, and various campus and community constituencies while maintaining an appropriate level of professionalism
• Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
• Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking
• Communicate information clearly and concisely and listen well to others

Accuracy:

• Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions
• Check the accuracy of the information that is provided to others.

Initiative:

• Take immediate and independent action when necessary assuming initiative for creative problem solving
• Accomplish tasks with follow through to completion
• Adapt willingly and quickly to changing priorities, responsibilities, and functions within the department and/or position

Technical:

• Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office, including Word, Excel and Outlook, Internet, copier, and fax machine

Work Environment, Physical Demands:

• Standing or sitting in one position for long periods. Office service hours; computer data input; multiple concurrent tasks with constant service interruptions; faculty and student contact; strict confidentiality; detailed work; occasional evening or weekend hours

To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer